Synchronize your calendar

Available for: Lite Classic Pro

Synchronizing the My Schedule module with your Android or Apple device is useful to keep track of your personal planning and appointments. Synchronizing works two ways: when something is added to the My Schedule module in Rentman, it will show in the calendar app of your Android or Apple device, and the other way around.

In this article, we explain how to synchronize your calendar.-

Which items can be synchronized?

Note: You can only see items that your user role allows you to see.

The following items can be synchronized:

  • All appointments
    All appointments, including single and recurring appointments.
  • All functions
    All of your crew- and transport functions that you created for a project.
  • My appointments
    Appointments that are not public, but only visible to you.
  • My planning
    The calendar in the My Schedule module shows all functions that you are planned on, in a certain time period. This is mostly used by freelancers, to view when they are scheduled.
  • Reservations
    All your reservations.
  • All taks
    All your tasks in Rentman.

For each of these items, you can choose to synchronize it, or not.

Android

Android users need to download two applications to make synchronizing possible. This is because Android does not support CalDAV by default.

  1. Download OpenSync from the Google Play Store.
  2. Download OpenTasks from the Google Play Store.
  3. In OpenSync, click + to add a new account.

    Add.png

  4. Choose Log in with URL and username.

    Log_in_with.png
  5. Fill in the following:

    Server 
    https://accountname.sync.rentman.eu
    You can find your account name in the URL of your Rentman webpage. https://worldrental.rentmanapp.com/#/dashboard
    Username
    Your Rentman username

    Password
    Your Rentman password

  6. Click Login.
  7. Enter your e-mail address.

    Add_account.png

  8. Click Add an account.
  9. Most users will now receive a push message to give OpenSync permission to view/edit your Calendar, Contacts and OpenTasks application. Doing this is required.
    If you did not receive a push message, scroll down to Give permission.
  10. Click your profile.

    Profile.png

  11. Select which items you want to synchronize.

    Options.png

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown in OpenTasks.

Give permission

You need to give OpenSync and OpenTasks permission to access your Calendar, Contacts, and OpenTask applications.

  1. On your Android device, go to: Settings > Apps (Application Manager) > Permissions.
  2. Click Calendar, and enable OpenSync.
    OpenSync.png
  3. Click Contacts, and enable OpenSync and OpenTasks.
    OpenTasks.png
  4. Click Additional permissions > Read tasks, and enable OpenSync and OpenTasks.OpenSync_plus_OpenTask.png
  5. Click Additional permissions > Write tasks, and enable OpenSync and OpenTasks.OpenSync_plus_OpenTask.png

Turn off battery optimization

Synchronization does not work correctly if OpenSync and OpenTasks are optimized for your battery. Therefore, you must turn this off.

  1. On your Android device, go to: Settings > Battery > Battery optimization.
  2. Click OpenSync, and choose Don't optimize.
  3. Click OpenTasks, and choose Don't optimize.

iOS (iPhone, iPad)

  1. Go to the Settings of your Apple device.
  2. Go to Accounts & Passwords > Add Account > Other > Add CalDAV Account.
  3. Fill in the following:

    Server 
    https://accountname.sync.rentman.eu
    You can find your account name in the URL of your Rentman webpage. https://worldrental.rentmanapp.com/#/dashboard
    Username
    Your Rentman username

    Password
    Your Rentman password

    Description
    Add a description for this calendar (optional)

  4. Click Next, and click Save.
  5. Open your Calendar.
  6. At the bottom of the screen, click Calendars.
  7. Here, you can choose which items to synchronize.

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

macOS (Mac)

  1. Go to the Settings of your Apple device.
  2. Choose Internet accounts.
  3. Click on the + at the bottom of the window.
  4. Choose CalDAV account.
  5. Fill in the following:

    Account type
    Manual

    Username
    Your Rentman username

    Password
    Your Rentman password

    Server 
    https://accountname.sync.rentman.eu
    You can find your account name in the URL of your Rentman webpage. https://worldrental.rentmanapp.com/#/dashboard

    English.png

  6. Click Sign in.

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

Frequently asked questions

Where can I find my appointments/tasks?
iOS (iPhone, iPad) users:
Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

Android users:
Your Rentman appointments will be shown in the Calendar application of your device. Your Rentman tasks will be shown in OpenTasks.

macOS (Mac) users:
Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

How frequently is the calendar updated?
The synchronization for Apple is updated in real-time and changes will be immediately visible. For Android, it depends on your battery status and other settings. On average, it will be synchronized every two minutes.

For what duration span will my calendar be synchronized?
When you setup a synchronization, all items from your Rentman calendar will be imported. This is not restricted to any period of time. All future and past items will display in the calendar.

Can I use the synchronization with Outlook 365?
Outlook 365 does not support CALDAV, and can't easily be used to synchronise with the Rentman calendar.

Does calendar synchronization work two ways?
Yes. When something is added to your Rentman calendar, it will show in your application. When you add an appointment in your calendar application, it will also show in Rentman's calendar.

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