Synchronize your calendar

Synchronizing the My Schedule module with your Android or Apple device is useful to keep track of your personal planning and appointments.

Programs or apps that support CalDav allow two-way synchronization: when something is added to the My Schedule module in Rentman, it will show in the calendar app of your Android or Apple device, and the other way around.

Google Calendar, Outlook and some other applications only support one-way synchronization to your device. This works by adding (importing) an iCal stream to your application.

Available for: Lite Classic Pro

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Which items can be synchronized?

Note: You can only see items that your user role allows you to see.

  • All appointments
    All appointments, including single and recurring appointments.
  • All functions
    All of your crew- and transport functions that you created for a project.
  • My appointments
    Appointments that are not public, but only visible to you.
  • My planning
    The calendar in the My Schedule module shows all functions that you are planned on, in a certain time period. This is mostly used by freelancers, to view when they are scheduled.
  • Reservations
    All your reservations.
  • All tasks
    All your tasks in Rentman.

For each of these items, you can choose to synchronize it, or not.

Server address, username and password

In Rentman, you can find all the details you need for synchronizing.

  1. In Rentman, go to the My Schedule module.
  2. In the sidebar on the left, click the button Synchronize with your own calendar.

    Under CalDav synchronization settings, you will find the following:

    Sync_settings.png

Android

Android users need to download two applications to make synchronizing possible. This is because Android does not support CalDAV by default.

  1. Download OpenSync from the Google Play Store.
  2. Download OpenTasks from the Google Play Store.
  3. In OpenSync, click + to add a new account.

    Add.png

  4. Choose Log in with URL and username, and fill in your server address, username and password.

    Log_in_with.png

  5. Click Login.
  6. Enter your e-mail address.

    Add_account.png

  7. Click Add an account.
  8. Most users will now receive a push message to give OpenSync permission to view/edit your Calendar, Contacts and OpenTasks application. Doing this is required.
    If you did not receive a push message, scroll down to Give permission.
  9. Click on your profile.

    Profile.png

  10. Select which items you want to synchronize.

    Options.png
  11. Click the settings icon Settings.png at the top.
  12. By default, Refresh calendars and Time between synchronizing tasks is set to every 240 minutes. We recommend setting this to every 5 minutes.

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown in OpenTasks.

Give permission

You need to give OpenSync and OpenTasks permission to access your Calendar, Contacts, and OpenTask applications.

  1. On your Android device, go to: Settings > Apps (Application Manager) > Permissions.
    The names may be different on your device.
  2. Click Calendar, and enable OpenSync.
    OpenSync.png
  3. Click Contacts, and enable OpenSync and OpenTasks.
    OpenSync_plus_OpenTask.png
  4. Click Additional permissions > Read tasks, and enable OpenSync and OpenTasks.OpenSync_plus_OpenTask.png
  5. Click Additional permissions > Write tasks, and enable OpenSync and OpenTasks.OpenSync_plus_OpenTask.png

Turn off battery optimization

Synchronization does not work correctly if OpenSync and OpenTasks are optimized for your battery. Therefore, you must turn this off.

  1. On your Android device, go to: Settings > Battery > Battery optimization.
    The names may be different on your device.
  2. Click OpenSync, and choose Don't optimize.
  3. Click OpenTasks, and choose Don't optimize.

iOS (iPhone, iPad)

  1. Go to the Settings of your Apple device.
  2. Go to Accounts & Passwords > Add Account > Other > Add CalDAV Account.
  3. Fill in your server address, username and password.
  4. Click Next, and click Save.
  5. Open your Calendar app.
  6. At the bottom of the screen, click Calendars.
  7. Here, you can choose which items to synchronize.

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

macOS (Mac)

  1. Go to the Settings of your Apple device.
  2. Choose Internet accounts.
  3. Click on the + at the bottom of the window.
  4. Choose CalDAV account.
  5. Choose Manual account type, and fill in your server address, username and password.

    English.png

  6. Click Sign in.

Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

Import iCal stream (Google Calendar, Outlook)

Google Calendar, Outlook and some other applications only support one-way synchronization to your device. This works by adding (importing) an iCal stream to your application.

Some applications, such as Google Calendar, only refresh the iCal streams once per day.

  1. In Rentman, go to the My Schedule module.
  2. In the sidebar on the left, click the button Synchronize with your own calendar.

    Under iCal import settings, you will find a link to the following streams:

    Streams.png
  3. Copy Copy.png the link of the stream(s) you want to import.
  4. Import the iCal link(s) into Google Calendar, Outlook, or your desired application.

    Where you need to fill in this link exactly, differs for each program. The following instructions may be useful for you:

    Google Calendar instructions: Official article or video (skip to 0:45)
    Office 365 (Outlook.com)
     instructions: Official article or video

Frequently asked questions

Where can I find my appointments/tasks?
Android users:
Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown in OpenTasks.

iOS (iPhone, iPad) users:
Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

macOS (Mac) users:
Your Rentman appointments will be shown in the Calendar application of your device.
Your Rentman tasks will be shown the Reminders application of your device.

How frequently is the calendar updated?
The synchronization for Apple is updated in real-time and changes will be immediately visible. For Android, it depends on your settings in OpenSync and things like your battery status.

Some applications that use an iCal stream (e.g. Google Calendar) only refresh the stream once per day.

For what duration span will my calendar be synchronized?
When you setup a synchronization, all items from your Rentman calendar will be imported. This is not restricted to any period of time. All future and past items will display in the calendar.

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