Booking and scanning

In this article, we explain how to book equipment to different statuses, and how to scan equipment

Available for: Lite Classic Pro

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General information

By booking equipment to a specific status, everyone in the warehouse knows what needs to happen with equipment items (or sets) and where they currently are located. Additionally, particular details about equipment (broken items, alternatives for planned items, notes) can be directly reported.

It is, however, not mandatory to book equipment in Rentman. The equipment stock is based on the equipment planning, rather than the equipment booking.

Equipment status versus project status

The equipment status is not the same as the project status. 

For example, a project can be on location, whilst the planned item's haven't been booked to the location yet. Items which aren't yet booked, carry the status "In warehouse". From this status, equipment can be booked to other statuses.

When you book all equipment to another status, Rentman does propose to change the status of the (sub)project. This is optional.

Where do I find the booking screen?

1. Go to the Warehouse module, and search for the project tile that you want to book equipment      for.

2. Click on Book_equipment.png Book equipment, in the (sub)project tile.

Book_equipment_highlight.png

Overview of the booking screen

Equipment tiles

Equipment_tile.png

Name The name, as set in the equipment database.
Group Number of planned items in the project.
Total Total number of planned items in the project.

Image

 

Click to view an image of the item (images can be added in the Equipment module).

Create note

 

Click to add a note to an item. This note is the same field as the note on the slip in a project's equipment list. A note that's been created there will show here, and notes that are created here will show there

Additional options

See section Additional options.

View of items and kits

Kits will be shown as a single tile that can be expanded or collapsed. Click on the view icon to expand or collapse the kit. You can then book a single item from the kit to another status, or the entire kit.

Equipment statuses

Book_as.png

Scan as packed The equipment was in the warehouse and has now been packed
Scan to location The equipment was in the warehouse and is now to location.
Packed to location The equipment has been packed and is now loaded.
Return to warehouse The equipment came back from location and has returned to the warehouse.

 

Grouping equipment

Group_equipment.png

By equipment group Equipment will be grouped by equipment group

By warehouse location

Equipment will be sorted per warehouse location as defined for the equipment items themselves.

Do not group

The equipment will be shown in order of addition and will not be grouped.


How can I manually book equipment?

1. Select the status you want to book to.

Book_as.png

2. You have three options in the booking screen:

  • Drag the equiment tile to the left or right.
  • Click on the Pijl_rechts.png Pijl_links.png arrow(s) behind an equipment(group).
  • Click on Everything_to.png Everything to.

How can I book equipment using a scanner?

1. Connect a scanner to your computer that can act as keyboard.

2.

 

 

Click on the scanner button in the booking screen.

Start_scanner.png

3. You can start scanning right away.

Optional: Click on the sound button Scanner_volume.png to enable scanning sounds.

Beep: Succesful scan
Other beep: Action required. For example: the item hasn't been planned on the project.

Add additional equipment

1. Click on Enter_additional_equipment.png Add additional equipment.
2. Search for and click on the desired item.
3. Fill in the necessary information about the item.
4.

Click on Enter_equipment.png Add equipment.

The additional equipment will automatically be placed in a new equipment group.

Additional options

Whilst packing items

Split
Items that have been planned more than twice can be split in multiple tiles. Click to split and fill in the number of items that should remain on the current tile, after which the other items will move to a new tile.

Note: When splitting items in a kit, both the existing and the new tile will be put outside of the kit. This is to prevent not being able to split tiles between kits.

Alternative
Click and choose another item to plan instead of the current item. The new item will be added for the same price as the planned item. This can be changed by changing the price of the old item.

Note: When choosing alternatives within kits, the items will be assigned a price of 0 outside of the kit. This is to prevent not being able to split the number of items between kits.

Equipment_tile_highlight_1.png

When items are back from location

Defect
The item will go to maintenance. The customer may directly be charged for this.

Lost
The item did not return. You can indicate that you're still expecting the item back (item will be reserved for longer and will not be written off), or that you don't expect it to return (item will not be reserved anymore and will be written off).

Equipment_tile_highlight_2.png

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