The Subhire module

The Subhire module provides an overview of all created subhires, and all current shortages on your projects. It allows you to quickly see current shortages so that you can solve them.

If you don't have permission to access the Subhire module, ask a power user to change your user role.

Available for: Lite Classic Pro

View all shortages

In the Shortages tab of the Subhire module, you can quickly see all current equipment shortages of your projects.

Tip: You can set up your filters and presets to view the equipment you're most interested to. For example, you might only want to see the shortages for confirmed projects.


When equipment is marked in red, Rentman gives you an explanation. This helps you understand where is the problem coming from, and how to solve it.

  • Shortage - You do not have enough equipment available.
  • Shortage of own stock available - Not all the planned quantity is reserved, but you have the available equipment in your warehouse. This can happen if some equipment becomes available after a repair, or if a project that was reserving that equipment is canceled. To solve this, manually reserve the equipment or open the project and save it again.
  • Invalid Reservations - You had enough reserved equipment available over multiple projects, but something changed in your equipment availability and now the reservation is invalid. This can happen if some equipment gets lost after an event, and you don't have enough equipment available anymore. Each project the items is planned on will now have invalid reservations, and you have to manually reserve the equipment to solve the shortage.
  • Shortage because of repairs - You had enough equipment available for a project, but one of the items was booked for a repair and it's not available anymore.

Solve shortages

Add a subhire

In the Subhires tab, you can add a new subhire for the needed equipment items. Your stock is increased for the period of the subhire, so that your equipment shortages can be solved.

Reserve equipment manually

You can manually reserve equipment to solve some kind of shortages (depending on the explanation of the shortage).

View all created subhires

In the Subhires tab, you can also see all previously created subhires for your projects. In the Filter sidebar Filter.png, you can use filters and presets to search or change the selection in the overview.

Equipment availability

In the equipment timeline of your project, you can see the current availability of your planned equipment items. When an item is in stock, the amount will displayed in green. If there is a shortage of an item, this will be displayed in red. You can also reserve equipment for projects that are not confirmed yet.

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