The Subrent module provides an overview of all created subrents, and all current shortages on your projects. It allows you to quickly see current shortages so that you can solve them.
If you don't have permission to access the Subrent module, ask a power user to change your user role.
View all shortages
In the Shortages tab of the Subrent module, you can quickly see all current equipment shortages of your projects.
Tip: You can set up your filters and presets to view the equipment you're most interested to. For example, you might only want to see the shortages for confirmed projects.
When equipment is marked in red, Rentman gives you an explanation. This helps you understand where is the problem coming from, and how to solve it.
- Shortage - You do not have enough equipment available.
- Shortage of own stock available - Not all the planned quantity is reserved, but you have the available equipment in your warehouse. This can happen if some equipment becomes available after a repair, or if a project that was reserving that equipment is canceled. To solve this, manually reserve the equipment or open the project and save it again.
- Invalid Reservations - You had enough reserved equipment available over multiple projects, but something changed in your equipment availability and now the equipment is overbooked. This can happen if some equipment gets lost after an event, and you don't have enough equipment available anymore. Each project the items is planned on will now have invalid reservation items. If you decide to solve the shortages of this invalid reservations via a subrent, a pop-up will show that tells that the reservation on this equipment will be removed if you continue. In this way you can continue your subrental process, without having to make manual adjustments to the existing reservations.
- Shortage because of repairs - You had enough equipment available for a project, but one of the items was booked for a repair and it's not available anymore.
Add a subrent
In the Subrents tab, you can add a new subrent for the needed equipment items. Your stock is increased for the period of the subrent, so that your equipment shortages can be solved.
Reserve equipment manually
View all created subrents
In the Subrents tab, you can also see all previously created subrents for your projects. In the Filter sidebar , you can use filters and presets to search or change the selection in the overview.
In the equipment timeline of your project, you can see the current availability of your planned equipment items. When an item is in stock, the amount will displayed in green. If there is a shortage of an item, this will be displayed in red. You can also reserve equipment for projects that are not confirmed yet.