Adding crew members

By creating user logins for your crew members, you can start planning them on projects. Your crew members can log in to Rentman to check their own schedule, and work in the modules to which they have access.

If you want to quickly add all of your crew members at once, importing your crew members is a better option.

Available for: Lite Classic Pro

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Add a crew member

  1. Go to the Crew members module and choose + Add.
  2. The following login details are required (minimum):

    username
    The first name of your crew member is a good option, or perhaps something like JohnS

    password
    Needed for first-time login. The crew member can change their password afterwards.

    user role
    Determines the rights and permissions for this person. Read more in this article.

  3. Fill in the remaining details in the Data tab (see paragraph below).

Data tab

Folder
Choose the folder where this crew member should be stored. If you want to create a new folder, read our article about creating your folder structure.

Login information

Active
Choose Yes if the crew member is currently employed by you. If you choose No, the crew member cannot log in to their Rentman account, and cannot be planned on functions anymore. This is useful for people that no longer work for you. We recommended that you don't delete a crew member, because all of their past data will be lost.

Email
Enter the email address that your crew member used to create their Rentman account.

Administrative

Default rate
Choose which crew member rate should be applied by default. Read the section Create crew member rates in this article for more information.

Address information

Show/Hide map 
Click on Show map to view the Google Maps location of the address in this section.

Details

Display in planner
If you select Yes, this crew member will be displayed in the crew planner and can be planned on a function. If you select No, the crew member will not be shown and cannot be planned. This is useful for people that don't work for you anymore, or people who always work from the office.

Availability
If you hire this crew member from an employment agency, choose one of the following options:

Can be scheduled only once simultaneously
If you choose this option, you can only plan "Randstad" once.

Can be used multiple times at the same time (hiring company)
If you choose this option, you can plan "Randstad" multiple times. This makes it easy to plan multiple crew members that were recruited from the same employment agency.

Use tags to add skills

You can use tags to add skills to a crew member, such as DJtruck driver, or forklift driver. This is useful to quickly filter in the Crew members module, and for planning the right person on the right job.

Configure salary rates

Crew rates are useful to keep track of project costs. A single crew member might have different skills, for example technician, DJ and driver. In the Rates tab, you can configure a differently hourly rate, depending on his/her function on a project. When planning your crew members, you can choose one of these configured rates or fill in a custom rate.

Frequently asked questions

How do I add hired crew members from an employment agency?
Create a new crew member with the name of the employment agency. For example, "Randstad". Then, choose one of the options in the Availability field. This allows you to plan the same 'crew member' multiple times.

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