Adding crew members

By creating user logins for your crew members, you can start planning them on projects. Your crew members can log in to Rentman to check their own schedule, and work in the modules to which they have access.

If you want to quickly add all of your crew members at once, importing your crew members is a better option.

Available for: Lite Classic Pro


Add a crew member

  1. Go to the Crew members module and choose + Add.
  2. The following login details are required (minimum):

    username - The first name of your crew member is a good option, or perhaps something like JohnS
    password - Needed for first-time login. The crew member can change their password afterwards.
    The crew member will use their username and password to access your company account. 
    user role - Determines the rights and permissions for this person.

  3. Fill in the remaining details in the Data tab (see paragraph below).

Data tab

Choose the folder where this crew member should be stored. If you want to create a new folder, read our article about creating your folder structure.

Login information

Choose Yes if the crew member is currently employed by you. If you choose No, the crew member cannot log in to their Rentman account, and cannot be planned on functions anymore. This is useful for people that no longer work for you. We recommended that you don't delete a crew member, because all of their past data will be lost.

Enter the email address that your crew member used to create their Rentman account.


Default rate
Choose which crew member rate should be applied by default. Read the section Create crew member rates in this article for more information.

Address information

Show/Hide map 
Click on Show map to view the Google Maps location of the address in this section.


Display in planner
If you select Yes, this crew member will be displayed in the crew planner and can be planned on a function. If you select No, the crew member will not be shown and cannot be planned. This is useful for people that don't work for you anymore, or people who always work from the office.


If you hire crew members from an employment agency, you can create an account for the agency and select Can be used multiple times at the same time (hiring company). This makes it easy to plan multiple crew members that were recruited from the same employment agency.


Use tags to add skills

You can use tags to add skills to a crew member, such as DJtruck driver, or forklift driver. This is useful to quickly filter in the Crew members module, and for planning the right person on the right job.

Configure salary rates

Crew rates are useful to keep track of project costs. A single crew member might have different skills, for example technician, DJ, and driver. In the Rates tab, you can configure different rates for each member:

  1. Go to the Rates tab.
  2. Choose + Add.
  3. Fill in the name, hourly rate, and daily rate.
  4. Fill in the maximum number of hours. When a crew member goes over this number of hours in a day, the hourly rate is charged on top of the daily rate.

In the Data tab, under Default rate, you can choose which of the rates should be set as default.

When planning your crew members from within a project or from the 'Crew planner' module, you can choose one of these configured rates or fill in a custom rate.

Frequently asked questions

How do I add hired crew members from an employment agency?
Create a new crew member with the name of the employment agency. For example, "Randstad". Then, choose one of the options in the Availability field. This allows you to plan the same 'crew member' multiple times.

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