Available for: Lite Classic Pro

You can add or edit your crew members in the Crew members module.

If you want to quickly add all of your crew members at once, importing your crew members is a better option.

In the Data tab of your crew member, you supply their basic information.

In the Rates tab, you configure their salary rates. You can select one of those rates as the default rate for a crew member. A different rate can be applied when planning a crew member on a function.

In this article, we explain how to add or edit crew members. Additionally, we explain how to add salary rates for a crew member. Finally, we go over specific options in the Data tab.

Add a crew member

  1. Go to the Crew members module and choose + Add.
  2. Fill in their information in the Data tab. Read more about the options further down in this article.
  3. In the Rates tab, you can configure their salary rates. Read how to do this further down in this article.

Edit a crew member

  1. In the Crew members module, double-click an existing crew member to edit their information.

Create crew member rates

  1. When adding or editing a crew member, go to the Rates tab.
  2. Choose + Add.
  3. Fill in the name, hourly rate and daily rate.
  4. Fill in the maximum number of hours. When a crew member goes over this number of hours, the hourly rate is charged.

In the Data tab, under Default rate, you can choose which of the rates should be set as default.

Apply a different rate

You can apply a different rate than the Default rate when you plan the crew member on a function.

In the Crew planner module

  1. Right-click the name of your crew member in the schedule.
  2. Choose Edit.
  3. Next to Crew member rate, select the rate to apply.

Planning from within a project

  1. In the Planning tab of your project, double-click on your crew member.
  2. Next to Crew member rate, select the rate to apply.

Data tab

Folder
Choose the folder where this crew member should be stored.
If you want to create a new folder, read our article about creating your folder structure.

User role
Select the user role that this crew member should have. This determines what rights they have in Rentman. Read more in our article about User roles.

Login information

Active
Choose Yes if the crew member is currently employed by you. If you choose No, the crew member cannot log in to their Rentman account, and cannot be planned on functions anymore. This is useful for people that no longer work for you. We recommended that you don't delete a crew member, because all of their past data will be lost. Therefore, it is recommended to turn them inactive.

Email
Enter the email address that your crew member used to create their Rentman account.

Username
Enter the username of the crew member. To find their username, ask the crew member to log in to their account. Click on their display name Username_2.png > Edit my profile, and look in the Username field.

Password
Enter the password that this crew member should use to log in.
This will override the existing password of your crew member.

Administrative

Default rate
Choose which crew member rate should be applied by default. Read the section Create crew member rate in this article, to read how to create them.

Address information

Search address
Enter the postal code and house number. If the location exists, all information in this section will automatically be filled in for you.

Show/Hide map 
Click on Show map to view the Google Maps location of the address in this section.

Details

Display in planner
If you select Yes, this crew member will be displayed in the crew planner and can be planned on a function. If you select No, the crew member will not be shown and cannot be planned. This is useful for people that don't work for you anymore, or people who always work from the office.

Subhire company
If you use an employment agency (hiring company) to recruit crew members, it's recommended to create a new Crew member.

For example, if you hire people from employment agency Randstad, create a new crew member named "Randstad".

Can be scheduled only once simultaneously
If you choose this option, you can only plan "Randstad" once.

Can be used multiple times at the same time (hiring company)
If you choose this option, you can plan "Randstad" multiple times. This makes it easy to plan multiple crew members that were recruited from the same employment agency.

Group your crew members

If you want to group your crew members, you can use tags to give a specific label to a crew member. To group a number of crew members, simply assign the same tag to them.

You can create tags for specific skills of a crew member.

It's not possible to group your crew members by using the folder structure, because it's only designed to store your crew members in the Rentman database.

Read our article about using tags

Frequently asked questions

I use an employment agency (hiring company) to recruit crew members. How do I add and plan them?
If you use an employment agency (hiring company) to recruit crew members, it's recommended to create a new Crew member.

For example, if you hire people from employment agency Randstad, create a new crew member named "Randstad".

In the Data tab of this new crew member, scroll down to the Subhire company field.

Can be scheduled only once simultaneously
If you choose this option, you can only plan "Randstad" once.

Can be used multiple times at the same time (hiring company)
If you choose this option, you can plan "Randstad" multiple times. This makes it easy to plan multiple crew members that were recruited from the same employment agency.

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