Manage ledger accounts in Rentman

In Rentman, invoices are split into multiple ledger rows which show the total amounts of each category.

Example: All rental items are automatically connected to the rental ledger, and all your sale items are connected to the sale ledger

By default, you have 7 ledger accounts. It's also possible to create your own ledger accounts and assign them to equipment, crew functions, and additional costs.

Default ledger accounts

You can find the default ledger accounts going to Configuration > Financial > Ledgers.

Here is the list of the default ledgers in your Rentman account: rental, sale, crew, transport, insurance, other, and default.

These accounts are assigned automatically to equipment and functions based on their type (example: rental equipment is automatically assigned the rental ledger account; crew functions the crew account; etc.).

Add your ledger accounts

Adding your own ledger accounts is useful if you wish to differentiate between different sources of income. You can add as many ledger accounts as you want, depending on how you want to differentiate. Here's how:

  1. Go to Configuration > Financial > Ledgers.
  2. Click on +Add on the top of the page.
  3. Add a Name and an Accounting Code.
  4. Save.

Assign ledger accounts to equipment

You can assign default ledger accounts to your equipment and also edit it inside the project.

Assign default ledger account

  1. Edit an item/kit/case.
  2. In the Data tab, go to the Financial section.
  3. Select a ledger in the 'Ledger account' field.
  4. Save.

Edit the assigned ledger account for a project

  1. Go to the Equipment tab of a project.
  2. Select the equipment whose ledgers you want to edit.
  3. Click on the ... More actions button and select 'Edit'.
  4. Select a ledger in the 'Ledger account' field, and save.

The ledgers assigned inside the project are only valid for this project.

Assign a ledger account to a crew function

You can also assign a default ledger account to your default crew functions and edit it inside the project.

Assign ledger account to default function

  1. Go to the Crew and transport tab of a project.
  2. Add or edit a default function.
  3. Select a ledger in the 'Ledger account' field, and save.

Edit the assigned ledger account for a project

  1. Go to the Crew and transport tab of a project.
  2. Select the functions whose ledger accounts you want to edit.
  3. Click on the ... More actions button and select 'Edit'.
  4. Check the checkbox next to the 'Ledger account' field to edit it
  5. Choose a ledger account, and save.

The ledgers assigned inside the project are only valid for this project.

Assign a ledger account to an additional cost

  1. Go to the Additional costs tab of a project.
  2. + Add or edit an additional cost.
  3. Select a ledger account in the 'Ledger account' field, and save.
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