Subrenting equipment in Rentman is useful to solve equipment shortages. Your stock is increased for the period of the subrent so that your equipment shortages can be solved.

You can subrent from within a project, or use the Subrent module. You can also send a digital subrental request to another Rentman user.

Available for: Lite Classic Pro

Add a subrent

From the Equipment tab of a project

You can use this option to solve the shortages of a single project.

  1. Go to the Equipment tab of your project.
  2. Select Select.png all equipment items that you want to solve the shortage of.
  3. Click the More actions button More.PNG, and choose Subrent shortages. This will open a new subrent in the Subrent module.
  4. In the General tab of your subrent, configure your subrent options.
  5. In the Equipment tab of your subrent, add the required equipment.
    Rentman will only subrent equipment that isn't reserved for the project yet. When the subrent is created, the equipment will be automatically reserved on your project. Read more in our article about equipment availability.
  6. Save your subrent.

From the Shortages tab of the Subrent module

You can use this option to solve all the shortages you have in a period, no matter what projects they belong to.

  1. Go to the Subrent module.
  2. Open the Shortages tab.
  3. Select Select.png all equipment items that you want to solve the shortage of.
  4. Click on the Subrent button.
  5. In the General tab of your subrent, fill in the subrental options.
  6. Save your changes.

From the Subrent tab of the Subrent module

You can use this option to subrent equipment regardless of your shortages.

  1. In the Subrent tab in the module, click Add.
  2. In the General tab of your subrent, configure your options.
  3. In the Equipment tab of your subrent, add the required equipment.
  4. Save your changes.
    After the subrent is created, you need to reserve the equipment on your project. Read more in our article about equipment availability.

Subrental options

  • Name - This name will be displayed in the Subrent module, to easily identify this subrent.
  • Equipment status - Choose what status your subrented equipment should get.
  • Supplier - Choose a supplier from your Contacts database.
  • Location - Choose a location from your Contacts database.
  • Account manager - Select a Rentman user as account manager.
  • Reference - Type a reference for this subrent.
  • Price - Fill in a price for your subrent.
  • Subrent type - Choose between: Collect at supplier, Delivered in warehouse, Delivered on location
  • Remark - Type a remark for this subrent.
  • Time schedule - Create the time schedule for this subrent. 

Price

When creating a subrent you can automatically calculate the price, add it up manually or use your supplier price.

  • Automatically calculate equipment price - If you check this checkbox, Rentman will calculate the price of the subrent based on the Subrent price you set up when adding the item.
  • Add the price manually - You can add the price manually by unchecking the "Automatically calculate equipment price" checkbox.
  • Use your supplier price - When you select a supplier, Rentman will ask you if you want to replace the price with the supplier price you set up in the equipment

Add equipment to existing subrent

If you've already created a subrent, but you are suddenly faced with an extra shortage of equipment, you can add more equipment to an existing subrent.

  1. In the Equipment tab of your project, select Select.png the extra equipment items that have a shortage.
  2. Click the More actions button More.PNG, and choose Subrent shortages.
  3. The following pop-up will appear:

    Existing_subhire_2.png
  4. Select Select_2.png which subrent you want to add the equipment to.
    The subrent period must overlap the planning period of your equipment. Otherwise, the shortage will not be solved.
  5. Click Confirm.

The subrent are highlighted in red when the times don't overlap exactly with the Planning period of your project.

Send a digital subrental request

After creating a subrent, you can send a digital subrental request to another Rentman user directly from your Rentman account. This saves both you and your supplier a lot of time.

If your supplier doesn't have Rentman, you can contact him/her outside of Rentman (as you did before using our software). Remember to add a subrent anyway, so your equipment won't be in shortage anymore.

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