Rentman uses items and serial numbers. An item is a specific type of equipment, which can consist of a number of unique serial numbers.

Example: One of your items is a Martin Atomix 3000 DMX strobe light. When you have five of these strobe lights, you have five unique serial numbers.

Using serial numbers is optional. You can also have items without serial numbers, such as less expensive items like cables. For these items it's less important to track the location or status.

With serial numbers, you can track the location and status of a specific (and unique) piece of equipment. You may also set up QR codes and barcodes to do this by scanning your equipment.

In this article, we explain how to add your serial numbers in Rentman. You can add a single serial number, or multiple serial numbers at once. Serial numbers can be added to items and cases, but not to kits.

Add your serial numbers

You can add serial numbers to an item or a case.

You cannot add serial numbers to a kit, because the content of a kit is flexible and therefore doesn't allow for locking and tracking a unique serial number.

Single serial number Multiple serial numbers
  1. Go to the category Equipment module.
  2. + Add equipment  to add an item or case, or double-click an existing item or case to edit it.
  3. Go to the Serial numbers tab, and click  + Add
  4. Fill in the serial number, and other available options.

See below for other options you can fill in.

Other options

  • Internal reference
    • Code or phrase to refer to your serial number internally. This reference will also be shown in Rentman when a serial number is marked for repair in the build Maintenance module, for example.
  • Date of purchase
  • Purchase price
  • Depreciation per month
  • Remark
  • Calculate book value automatically
    • If you select this, you can fill in the Depreciation per month. This information is necessary to let Rentman automatically calculate the current book value. The book value is calculated as follows:
      Book value = Purchase price - (Depreciation per month * Months since date of purchase)
  • Active
    • If you select "No", the serial number will become inactive. It will be unavailable, and cannot be planned on projects. This will also happen if you mark a serial number as lost in the Maintenance module.

View history of serial numbers

When booking equipment with serial numbers, Rentman keeps an overview of all projects that your serial numbers were planned on. This is useful to pinpoint when an item got lost, or when it became defective.

Serial numbers for cases

Not only equipment items can have serial numbers, but you can also add serial numbers to cases. Take these steps to assign a serial number to a case: Add your serial number.

Let's say you have a "DJ Booth case". After completing all the steps, you have added a serial number for one specific case. If you have 5 cases in your stock, you could add 4 more serial numbers (for every case one) to distinguish your different "DJ Booth cases". 

Add content for serial numbers in cases

When you did the steps above, you are now able to add specific content for each specific serial number. This can be useful to create a "prime case" for example. Take again your "DJ Booth case". You can fill this case with all the best equipment items, to make sure an important customer has the best experience he could get.

  1. Go to the Serial numbers tab of the case.
  2. Select a case, click the More options more_vert button and select "Assign serial numbers".
  3. Select for each item the correct serial numbers
  4. Confirm

Frequently asked questions

Do I have to use serial numbers?
No, serial numbers are optional. You can also have items without serial numbers, such as less expensive items like cables. For these items it's less important to track the location or status.
How do I import equipment with serial numbers?
Read our article about importing equipment for instructions.
How do I use QR codes with serial numbers?
Read our article about setting up QR codes and barcodes for more information.
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