Set up your invoicing process and get paid

In Rentman, it's possible to generate invoices, export them to accounting software, or mark them as paid. In this article, we explain how to set up, create invoices and get paid via Mollie or Stripe. 

Create an Invoice 

In Rentman, there are multiple ways to create an invoice, whether it's within the project or in the monetization_on Financial module's submodule Invoices. 

Take a look at this article on creating invoices in Rentman.

When crafting invoices, you'll have the option to adjust additional settings like invoice moments, payment terms, and due dates. 

Invoice moments

The invoice moments determine when is a project going to show up in the To be invoiced subfolder of the monetization_on Financial module.

You can invoice a project all in one go, or split the invoice in up to three moments. The different moments are:

  • After agreement: the invoice has to be generated when a project gets confirmed.
  • Before the first day: the invoice has to be generated before the first day of the planning period of the project.
  • Afterward:  the invoice has to be generated after the last day of the planning period.
To set up your invoice moments:
  1. Go to settings Configuration module Financial > Invoice Moments.
  2. Click on  + Add invoice moment  or double-click on an existing invoice moment to edit it.
  3. Add a name, the name shown on the invoice, and what percentage of the project is going to be invoiced at which moment.

You can now assign a default invoice moment for each project type.

Payment Terms

The payment terms determine how much time does your client have to pay for your invoices.

To set up your payment terms:
  1. Go to settings Configuration moduleFinancial > Payment terms.
  2. Click on  + Add payment term  or double-click on an existing payment term to edit it.
  3. Fill in all the information.

Marking an invoice as paid

Now that you've created an invoice, sent it to the customer and received payment, you can now mark the invoice as paid and update the status. Similar to creating an invoice, there are multiple ways to do this in Rentman.

Please take a look at this article on where you can mark your invoices and how to record partial payments! 

Set up and get paid via digital payment with Mollie or Stripe 

When creating an invoice, users will have the choice to add a digital payment button to their invoice for their customers to pay seamlessly. Currently, we use Mollie or Stripe integration to simply the payment process. 

Take a look at this article on how to set up and receive payment via Mollie or Stripe. 


Default settings for contacts

You can assign default invoice moments and payment terms to each contact. To do this:

  1. Add a contact or edit an existing one.
  2. Go to the Payment tab.
  3. Set the default invoice moments and payment terms in their respective fields.

When you add a contact as a client for a project, you will be asked if you want to apply these settings.

Was this article helpful?
0 out of 1 found this helpful