The equipment timeline is a visual representation of your inventory's availability and utilization over time. You can access the equipment timeline in the category Equipment module or the Equipment tab of your project.
To open an equipment timeline:
- Go to the Equipment tab of a project or to the categoryEquipmentmodule.
- Check a physical single equipment or a virtual/physical combination
- Click the watch_later "Open timeline" icon to view your equipment on the timeline
Content items inside a physical combination follow the time of the combination. Virtual combinations allow different times for their content items.
Understanding the equipment timeline
Equipment name: This bar shows the name of the equipment you have selected. It also tells you the quantity available or unavailable if all the equipment reserved for projects is fully booked. It gives you an insight into your equipment availability if all projects were to be confirmed in the future.
You can see that in the screenshot below. Notice the quantity drops from 22 to 18 right when the EMF Light Show Dryhire Project begins. The 4 pieces of equipment planned in the EMF project are not reserved, yet the quantity is reduced to provide an accurate future forecast.
Warehouse stock: This bar represents the total availability of the selected equipment excluding any subrentals. Equipment is reserved for the planning period of each equipment line, so an item with a later planning period stays available until then.
This can be seen in the same screenshot below. Notice how the quantity stays at 22 even at the start of the EMF Light Show Dryhire Project. That is because the equipment is not reserved in that project; therefore, the quantity in Warehouse stock did not decrease.
Projects: This line shows all the projects on which you have planned the equipment. For each project, the timeline shows the planning period and the usage period of the equipment line itself. An item follows the time of its equipment group until you set a different time on the line.
- Planning period: shown with striped sections.
- Usage period: shown in solid color.
Example: A project runs Monday through Friday. The truss is on site from Monday, but the projectors are not needed until Wednesday. With a Wednesday planning period on the projectors, the timeline shows them as available before Wednesday, so you can plan them on another job.
In the screenshot, (1) shows the 'Planning period' and 'Usage period'of each equipment line, (2) shows the usage period of the selected item in solid color, and (3) shows its planning period as stripes.
Subrentals: If you subrented this item, this will reflect in the equipment timeline as a blue bar. Color will change depending on the status of the subrent.
Hover your mouse over different timelines to see additional information. On a project, this shows the start and end of its usage period and planning period, plus its status and quantities.
Color Legend
As you can see, in the timeline, all data is represented by color-coded bars, with each color indicating a specific action or status of the equipment and the number representing the quantity of that equipment. Select the button to access the legend.
| Light Mode | Dark Mode | Status | Description |
| Project pending | The status of the project is pending; the equipment is not automatically reserved yet | ||
| Project is not fully reserved | Not all the equipment planned for this project is fully reserved | ||
| Project is fully reserved | All equipment planned for this project is fully reserved | ||
| Currently opened project | Selected equipment's current project. Only visible from the timeline in the equipment tab of a project. | ||
| Confirmed subrental | Selected equipment is being subrented, and the status of the subrental is confirmed | ||
| Subrental pending | Selected equipment is being subrented, and the status of the subrental is pending | ||
| Repair | The equipment is currently under repair. The number represents the quantity in repair | ||
| Space available for new projects | Equipment is available and is ready to be booked for a new project | ||
| All equipment planned | All equipment is planned, and this item is no longer available in the warehouse. Therefore, if a project is created with this item, there will be a shortage. | ||
| Overbooked equipment | There is not enough equipment in the warehouse; therefore, a shortage has been created | ||
| Stock increase | The warehouse stock has increased. The number indicates how many items have been added to the stock | ||
| Stock decrease | The warehouse stock has decreased. The number indicates how many items have been subtracted from the stock | ||
| Not taken into account | Stock changes that are not actually booked out in the warehouse booking and therefore not taken into account in the stock calculation. | ||
| Planning period (Project) | If a project has an equipment with a planning period, it will appear on the project timeline as a cross-shade. |