In Rentman, you can create and manage both regular Purchase Orders (PO) and Labor Purchase Orders (LPO). While these two features share certain similarities in how they appear and function within the system, they serve different purposes and operate differently.
| Purchase Orders | Labor Purchase Orders | |
| What are they? | A formal document issued by a buyer to a supplier to request specific products or services. It outlines the types, quantities, and agreed prices for what will be delivered and serves as a legally binding agreement once accepted. | A formal document issued by a company to a freelancer or crew member to request labor for a specific project. It defines the scope of work, agreed rates, and conditions, ensuring proper authorization, budget control, and clear expectations between both parties. |
| Similarities | ||
| Purchase orders tab of a project | Both the LPO and any PO linked to the project will appear in the project’s Purchase Orders tab. | |
| Document template | By default, there is a single document template used for both Labor Purchase Orders and standard Purchase Orders. An information module, called "Crew Costs Breakdown" can be added to display the crew expenses, when the template is applied to an LPO. This block will not appear when the template is used for a regular PO. | |
| Purchase orders sub-module | Both types of documents appear in the Purchase orders sub-module. | |
| Status system | The same default statuses exist in Rentman for POs and LPOs, although how they are used depends on internal workflows. | |
| Layout of the view |
Both views use the same layout, with two exceptions: the Supplier section references a crew member for an LPO, and the Delivery section is disabled for an LPO. |
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| Differences | ||
| Are they linked to a project? | Not necessarily. | Yes. |
| Supplier identification | The supplier is a company or vendor. | The supplier is a crew member. |
| Subrental | Can include subrentals. | Cannot include subrentals. |
| Crew expenses relevance |
Do not include crew expenses. | Can include crew expenses. |
| Where can they be created? |
|
From the Crew scheduling tab of a project. |
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