This article explains how to add equipment in Rentman and helps you choose the right setup based on how your equipment is used, tracked, and managed.

In Rentman, equipment represents everything you rent out or sell to customers, such as microphones, lights, flight cases, cables, or consumables.

When creating equipment, you define:

Whether it is rented or sold;
Whether it is a single item or a combination of items;
How stock is tracked (serialized or in bulk).

This setup determines how the equipment behaves in planning, warehouse workflows, and projects.

Go to the Equipment module and click on +Add equipment in the upper-right corner. You will be presented with the equipment creation screen:

Note: If the creation modal looks different in your workspace, you may be an existing customer using a different setup. In that case, refer to the dedicated article for existing users.

Overview of the flow

Step 1: General information

Start by filling in the basic details of your equipment.

Name	The name of the equipment, visible during planning and in the warehouse.
Rental price	The price your customer pays per day to rent this item.
Quantity	The number of items you own at the selected stock location.
Stock location	Select where the equipment is stored. Rentman supports two types of stock locations: - Warehouses - Stock locations

Step 2: Do you rent or sell this equipment?

Next, define how the equipment is used.

	Choose this if the equipment:	Typical examples
Rental	Is rented out to projects Returns to the warehouse after the project	Microphones Lights Flight cases Speakers
Sales	Is sold or consumed Does not return to the warehouse	Gaffer tape Batteries Consumables

Step 3: Is it a single item or a combination?

Decide how the equipment is structured.

Choose this if the equipment:

Typical examples

Physical item

A standalone piece of equipment
Stored and handled individually

One microphone
One light fixture

Combination

Consists of multiple items grouped together
Is planned as a single unit

There are two types of combinations:

Physical combination: items are stored together (e.g. a flight case with contents)
Virtual combination: items are grouped for planning only and not physically stored together

Step 4: How will stock be tracked?

Finally, choose how Rentman should track this equipment.

Bulk items

Bulk items are not tracked individually.
Use this for items you cannot or do not want to serialize.

Examples:

Scaffolding parts
Cables
Wooden planks

Serialized equipment

Serialized equipment is tracked individually using unique serial numbers and QR codes.

Use this for high-value items where individual tracking is important.

Examples:

Cameras
Mixers
Lighting desks

You might own multiple units of the same model, but still need to track each one separately.

Helpful tips

You can always review the examples shown on the right side of the creation modal.

The image you select during setup will appear in the equipment details after saving.

You can change the image later by following the steps shown in the video.

Next steps

After creating your equipment, you can do things such as:

Add serial numbers (for serialized items)
Create combinations and assign serial numbers for items inside combinations. Knowing exactly what serial number is in an equipment combination allows you to be more organized and run your warehouse more accurately. Read more about it here.
Plan equipment on projects

You’ve successfully created equipment in Rentman! If you’re unsure which option to choose, start simple - settings can be adjusted later as your workflow evolves.

Was this article helpful?

0 out of 0 found this helpful

Add Equipment to Your Rentman Workspace Using the Updated Modal