This article explains how the Rentman MCP works and shares practical guidelines for getting the most out of it, safely.

The MCP (Model Context Protocol) is a secure connection that lets AI tools work with your Rentman data, so you can ask questions and get answers based on your own business information - in plain language, without using the API directly. Any AI client that supports MCP can connect, including the most common ones such as Claude, ChatGPT.

The MCP sits behind a dedicated permission, so only Account admins can enable it. An admin needs to switch the permission in the Configuration module on before anyone in your workspace can connect.

You may already be familiar with the Rentman API, which is built for developers who want to create their own integrations from scratch. The MCP is built on top of that API - it’s the no-code way to connect AI tools to your Rentman data, so you don’t need to write or maintain any code yourself. If you’re not a developer, the MCP is what you’re looking for.

Using the MCP safely

AI is still a new technology, and it isn’t perfect. It can misunderstand a question, give an answer that sounds confident but isn’t quite right, or invent details that don’t exist. The MCP beta will save you real time, but it’s not a tool to use blindly. The guidelines below will help you get the most out of it.

Always review what the AI does

This matters most before any change is made. When your AI client is about to take an action in Rentman - adding a contact, creating a project request, or drafting something for you - it will usually ask for your permission first. Take a moment to confirm that the action matches what you actually intended.

Be specific when you ask

The more detail you provide, the better the answer. For example:

Less effective: “What’s our equipment situation?”
More effective: “What is our total Pioneer CDJ3000 stock?”

Project names, dates, equipment types, and any other concrete details help the assistant give you accurate, relevant results.

Start small, then build up

If you’re new to working with AI alongside Rentman, start with one straightforward question, for example, “Show me my open project requests”. Once you see how the assistant responds, you can chain into more complex tasks, such as “Now add a new request for the festival on the 15th.”

Some workflows are partial today

The MCP beta can suggest a crew plan, for example, but you’ll paste the result back into Rentman yourself. It can’t yet create quotes or invoices end to end. We’ll continue to expand what’s possible in future versions.

Switch on hourly backups

Tip: Backups let you revert your workspace to an earlier version, which is reassuring to have in place when you’re trying out new tools — including this one. Your Rentman plan includes daily backups by default; you can upgrade to hourly backups for more frequent version history.

Expect changes during beta

We’ll keep improving the MCP throughout the beta - the safeguards, the permissions, and how the experience feels. Some things will get better quickly. Some things might break. That’s what beta is for.

Join the MCP beta community

The MCP beta is also a conversation starter for what comes next. We're actively gathering feedback to shape API v2 and the future of Rentman's AI.

We're launching a dedicated MCP beta community on our new Rentman community platform - a space to share ideas, ask questions, learn from other beta users, and stay up to date as we evolve the integration.

Whether you want to swap workflow tips, request new endpoints, or simply follow along, the community is the best place to be part of the conversation.

Visit the Rentman community →

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Rentman MCP: A few things to keep in mind