In Rentman, ledgers are financial accounts used to track and categorize different transactions. They help you organize your financial data and ensure accurate bookkeeping. 

Example: All rental items are automatically connected to the rental ledger, and all your sale items are connected to the sale ledger

By default, you have 7 ledger accounts. It's also possible to create your own ledger accounts and assign them to equipment, crew functions, and additional costs.

.

Default ledger accounts

You can find the default ledger accounts going to settings Configuration module > Financial > Ledgers.

Here is the list of the default ledgers in your Rentman account: rental, sale, crew, transport, insurance, other, and default.

These accounts are assigned automatically to equipment and functions based on their type (example: rental equipment is automatically assigned the rental ledger account; crew functions the crew account; etc.).

Add your ledger accounts

Adding your own ledger accounts is useful if you wish to differentiate between different sources of income. You can add as many ledger accounts as you want, depending on how you want to differentiate. Here's how:

1. Go to settings Configuration module > Financial > Ledgers.
2. Click on  + Add ledger
3. Add a "Name" and an "Accounting Code".
4. Confirm

Tip: Ledgers can also be added via an import. If equipment is imported with a ledger that is not already present in the database, Rentman will create a new ledger in the database and add the ledger to the respective equipment.

Assign ledger accounts to equipment

You can assign default ledger accounts to your equipment and also edit it inside the project.

Assign default ledger account

1. Edit an item, physical or virtual combination.
2. In the Data tab, go to the Financial section.
3. Select a ledger in the "Ledger account" field.
4. Save

Edit the assigned ledger account for a project

1. Go to the Equipment tab of a project.
2. Select the equipment whose ledgers you want to edit.
3. Click on edit Edit
4. Select a ledger in the "Ledger account" field, and click  Save

The ledgers assigned inside the project are only valid for this project.

Assign a ledger account to a crew function

You can also assign a default ledger account to your default crew functions and edit it inside the project.

Assign ledger account to default function

1. Go to the Crew and transport tab of a project.
2. Add or edit a default function.
3. Select a ledger in the "Ledger account" field, and click  Save

Edit the assigned ledger account for a project

1. Go to the Crew and transport tab of a project.
2. Select the functions whose ledger accounts you want to edit.
3. Click on edit Edit.
4. Check the checkbox next to the "Ledger account" field to edit it.
5. Choose a ledger account, and click  Save

The ledgers assigned inside the project are only valid for this project.

Assign a ledger account to an additional cost

1. Go to the Additional costs tab of a project.
2. Click  + Add  or edit an additional cost.
3. Select a ledger account in the "Ledger account" field, and click  Save