In this article, we present an in-depth guide to the RFID feature, offering you a clear understanding of its technology and how it seamlessly integrates with Rentman. Whether you seek more information or simply want to explore the possibilities, you've come to the right place.
What is RFID?
RFID stands for Radio-Frequency IDentification, it is a type of wireless communication technology used to identify objects within a specified radius, specifically useful for industries that need tracking solutions for their inventory levels (such as cargo logistics or equipment rental). It can also be used to improve the overview of equipment.
How RFID works
RFID technology consists of two main components: a tag and a scanner.
The tag, a small electronic device with a computer chip and antenna, stores information about the attached object, like its unique ID number. When the tag comes within the scanner's range, it emits a radio signal, which the scanner captures to access the tag's information.
The scanner can then perform various actions based on the data received, such as displaying it on a screen, storing it in a database, or triggering specific responses like opening doors or sounding alarms.
Among many advantages, there are 4 main benefits of RFID tracking that could greatly improve your warehouse processes:
- Reduced time spent tracking confirmed and returned stock
- Reduced operational costs
- Increased asset visibility and traceability
- Improved experience dealing with lost assets
RFID finds applications in diverse areas. For instance, in inventory management, RFID tags attached to warehouse products allow quick and accurate stock tracking without manual counting.
How to get started?
This feature is available to all customers under the new license structure with Rentman's Equipment TrackingEquipment Tracking & Equipment SchedulingEquipment Scheduling add-ons.
What else is needed?
- RFID tags: different options are available depending on the equipment item you want to tag.
- RFID scanners: the Rentman app is specifically optimized to work with Zebra devices. We've extensively tested the feature using the TC22 and TC27 combined with an RFD4030.
Geartracking is an external company entirely dedicated to all hardware-related aspects of warehouses in the AV industry. For more information, please email info@geartracking.com.
What is the process?
How to use it in the Rentman app?
Here's a step-by-step guide on how to use the RFID scanning feature in the Rentman app on your Zebra scanner:
- Launch the Rentman app on your Zebra scanner and navigate to the Warehouse module.
- Open the project you wish to book out or book in.
- To start scanning, pull the top trigger on the RFID gun. This action will open the RFID scanning module.
- Keep scanning by holding the top trigger, and release it when you're done. If you need to continue scanning, simply pull and hold the top trigger again.
- Scanned items will be displayed in the RFID scanning module.
- If needed, you can make changes in the scanning module by swiping items to the left to delete them.
- You can adjust the scanning "strength" using the button located in the top right-hand corner.
- Once you've finished scanning, select "Book" to book everything that's in the RFID scanning module to the next status.
This scanning flow is consistent for booking equipment, regardless of its status.
How do I link RFID tags to items in Rentman?
Collect all the items associated with a specific equipment item, ensuring that each item is equipped with an RFID tag.
- To ensure a thorough scan, spread the items out across an area.
- Open the Rentman app, navigate to the equipment modal, and access the specific item you wish to link tags to.
- Proceed to the “Serial Numbers” tab.
- Click on “Add Serial Numbers”
- Commence scanning with RFID until you have scanned the same number of tags used to tag the items. The scanned tags will appear under “Scanned Codes”.
- Click the checkmark in the top right corner to add the codes and automatically generate serial numbers.
- The “Serial Numbers” tab should now display the recently assigned RFID tags as serial numbers.
- Adjust the “Stock calculation method” to “Individual - Calculated based on the number of active serial numbers.”
How do I link RFID tags to items that are already serialized?
- Collect all the items associated with a specific equipment item, ensuring that each item is equipped with an RFID tag.
- If the serialized items have a QR code, access the equipment module and open the “QR/RFID scan” module by selecting the button in the top right corner.
- Scan the QR code on the serialized item. The screen that appears will display the serial number of the scanned item and the QR code already linked.
- Proceed to scan the RFID tag, either via RFID scanning or by scanning the QR code on the RFID tag.
- The new codes will be listed in the “New Codes” section. You can add multiple QR codes or RFID tags to a single item.
- Click the checkmark in the top right corner to add the scanned codes. The new codes are now incorporated into the serialized item (in the “QR-Codes” list).