In Rentman, a function is a role or job for a project. When setting up functions you need to specify what needs to be done, how many people are needed, and when it should happen. Later on, you assign crew members and vehicles to these tasks.

What is a function?

A function is a role that needs to be performed. A function can be connected to the times in your Time schedule, have its own time, or have a duration if you do not want to specify the exact times.

You can create a one-time function for a single project or create a default function you can use for every future project.

Once you create your crew and transport functions, you can plan and add functions to different projects. 

Functions can be planned in function groups that can be connected to your Time schedule.

Crew vs transport functions

Rentman has two function types: Crew and Transport. Except for the price calculation, these functions are essentially very similar. Crew functions have hourly pricing calculations, whereas transport functions base their pricing on distance traveled.

Default functions vs one-time functions

Crew and transport functions can also be default or one-time.

A default function is a predefined or standard function that can be reused across multiple projects, which makes the planning process faster by eliminating the need to recreate it each time.

A one-time function is a function that you set up to only use in one project and cannot reuse. 

Set up your default functions

Setting default functions speeds up the planning process because you can reuse them for every project.

You can modify the user role rights of other power users to prevent them from editing, creating or deleting default functions.

Add a default function

From the Default functions tab From inside a project

1. Open a project and navigate to the Crew and transport tab.
2. In the sidebar on the left, click on the + icon and select settings Manage default functions.
3. Click on Create default function arrow_drop_down
4. Choose between the Crew function and the Transport function.
5. Fill in the function options.
6. Save

1. Open a project and navigate to the Crew and transport tab.
2. In the sidebar on the left, click on the + icon.
3. Choose between Add default function for crew and Add default function for transport.
4. Fill in the function options.
5. Save

Edit a default function

From the Default functions tab From inside a project

1. Open a project and navigate to the Crew and transport tab.
2. In the sidebar on the left, click on the + icon and select settings Manage default functions.
3. Select a default function.
4. Click on edit Edit on top of the column to edit the function.
5. Make the changes.
6. Save

1. Open a project and navigate to the Crew and transport tab.
2. Select a default function.
3. Click on edit on top of the column to edit the function.
4. Make the changes.
5. Save

Hourly and fixed rate

For the same function, you might sometimes charge fixed rates and other times hourly rates.

In this case, we suggest you create two separate functions, one with an hourly rate and one with a fixed rate. You can give these two functions the same external name but different internal names - so you will not get confused, and your clients will not see the difference.

Function options

Functions have all different kinds of options. Below, you will read what these options mean.