We will make some updates to how Additional Costs will be displayed in both Rentman and your document templates.
These changes will improve clarity and give you more control, but if you’re using a copied default template, it’s important to check if updates are needed to avoid confusion or incorrect price presentation.
What's coming
| Columns added |
-Quantity (new) -Sale price (new) -Discount (new) -Price in project (Price) |
| Changes in Document templates for Additional Costs |
-Groups are hidden by default to maintain your layout. You can enable them via a toggle in the configuration panel on the right. As well as: -Group names (e.g. "Expenses", "Consumables") along with their total sums -A total of all additional costs is shown at the bottom, including any discount |
How this affects you
| Using total price, not displaying new fields | Using only 'Sale price' column in document templates | |
| Current setup | Templates use ‘Price in project’, but quantity/discount/groups are not shown. | Templates show only sale price (same as total when quantity = 1). |
| Risk with new fields | No risk to pricing, but your documents may not visually show the new fields you start using. | If you start using quantity/discount, sale price won't reflect the actual total anymore → can confuse your clients. |
| Will totals still be correct? | Yes – totals will calculate correctly even if quantity/discount aren’t shown. | No – prices won’t visually add up correctly if quantity or discount is used. |
| Required changes |
-Remove any hardcoded quantity column; No required changes, but: -Add quantity, discount, or group names manually if you want to display them. - If you want to show more detail, add the new columns or use the new Additional Costs block. |
-If your template uses the 'Sale price' column only once → Replace it with the 'Price in project' column. -If your template uses the 'Sale price' column more than once → Replace the one that should show the project-specific price with 'Price in project'. Keep the other as 'Sale price' if it still makes sense for your layout. -If applicable: Remove any hardcoded quantity column |
| Recommended action | If you want to show more detail, add the new columns or re-add the updated Additional Costs block. Check out the steps here. | Consider replacing your current 'Additional costs' module block with the new 'Additional Costs' module block for easier setup. |
| Who should take action? | Optional – only if you want to show more detail in your document. | Required if you plan to use new quantity/discount columns. |
Fastest way to update your templates
Best Practice: Add a new "Additional Costs” block from the right-hand configuration panel. It includes all the new columns and grouping behavior. Then, tweak it to your needs - it’s faster than editing column-by-column.
- In the settings Configuration module, open your document templates.
- Go to the
Additional Costs in your template and remove it by clicking
.
- In the right-hand panel, click on
.
- Drag
- Save
Need help updating your template?
Check out our step-by-step guide to editing document templates.