PEPPOL is a secure international network that lets companies send and receive structured electronic invoices. Many European governments and larger companies require suppliers to use PEPPOL for invoice submission.

Rentman connects to the PEPPOL network through Billit, a certified PEPPOL Access Point. You don’t need your own Billit account - Rentman handles everything through our integration.

Before You Start

Availability

Currently, the PEPPOL integration is only available for sending outgoing invoices for Belgian customers with Quoting & Invoicing add-on.

Please note that this feature will be a part of the new 'E-invoicing' add-on and is currently in early access with 'Quoting & Invoicing' add-on. It will remain free to use until June 2026, with pricing details to be announced by May 2026.

PEPPOL cannot be shared by multiple entities within the same workspace. Each entity must complete its own setup because a PEPPOL registration is tied to a unique legal business identity (company name, VAT number, bank details, etc.). If your workspace contains multiple legal entities, each one needs to enable PEPPOL and go through the verification process separately.

Do I need a Billit account?

No. You do not need to create a Billit account outside Rentman.

To activate the integration:
1. You review and verify your company details directly within Rentman.
2. You are then redirected to an identity verification step using Itsme. This verification is required by Billit as part of their “Know Your Customer” (KYC) process. It allows Billit to confirm your identity so they can legally deliver the invoices you send from Rentman through the PEPPOL network.

Can I still send invoices by email or without PEPPOL?

Yes. Rentman does not block existing invoice-sending methods. You can continue sending outgoing invoices by email or through your usual workflows, even if you don’t enable PEPPOL.

However, Rentman does not determine whether your invoices must be sent via PEPPOL or another channel. It remains your responsibility to deliver invoices through your accounting software or another PEPPOL access point, and to ensure that your chosen method complies with any applicable local regulations.

We plan to expand PEPPOL support to additional European markets as they adopt similar requirements. Belgium is our first target due to its January 1, 2026 deadline. We do not yet have confirmed timelines for other markets, but we will share rollout plans as soon as regulatory details are finalized in each region.

Enable PEPPOL in Rentman

Go to the Configuration module and scroll down to Financial.
Go to Electronic invoicing and click on Enable PEPPOL.
Review and confirm your business information, such as:
- Company name
- VAT identification number
- IBAN
- BIC
- Phone
- Email
Most fields are prefilled from your company information in Rentman, but it is important to double-check that these details match your official legal information.
Follow the identity verification process.

Once completed, PEPPOL will be available as a sending method for your invoices.

Look up contact details in PEPPOL

The next step is to look up contact details in Peppol.

You can either manually search for each contact’s information in Peppol or use the built-in lookup tool in Rentman. You can read more about the lookup tool here.

Update Peppol configuration

You can easily update your information by clicking Update Peppol configuration.

Please note that it is not possible to update your VAT identification number in Rentman after you enter it when enabling Peppol for the first time. If you need to change your VAT number, please contact our support team for assistance.

Send an Invoice via PEPPOL

Create your invoice in Rentman as usual.
When viewing the generated invoice, navigate to Send via PEPPOL button.
Rentman will send the structured invoice data to Billit.
Billit validates and forwards the invoice to the recipient’s Access Point.
You can track the delivery status directly in Rentman:

PDFs can still be downloaded or emailed if needed - Rentman does not block this workflow.

You can download the document and export it to your accounting software as usual. For UBL files, we recommend using the UBL 2.3 format.

To send an invoice via PEPPOL, your client must have valid PEPPOL identifiers stored in their Rentman contact profile. Rentman can help you look up these details automatically, or you can enter them manually. Learn more about it here.

FAQs

Will Rentman automatically check if my customer accepts PEPPOL?

Rentman will validate information where possible, but the final responsibility lies with the sender. The Directory is not a perfect reference.

Does my customer need a Billit account?

No. As long as they have a PEPPOL-registered Access Point, they can receive the invoice.

What happens if the PEPPOL invoice fails to deliver?

You will see an error status in Rentman with details from Billit. You can correct the issue and resend.

The Peppol Directory doesn’t show my customer - can I still send the invoice?

Yes. The Peppol Directory is not a complete list of all organizations that can receive e-invoices. Some companies choose not to appear publicly, and others are registered with their Access Point but are not synced with the Directory.

Because of this, not being listed does not necessarily mean the recipient cannot receive PEPPOL invoices.

If a recipient truly cannot accept the invoice, Billit will return an error in Rentman with the details, so you can follow up with them.

Can I receive Peppol invoices in Rentman?

No. Rentman does not have Peppol mailbox functionality, so it cannot receive Peppol invoices directly. Rentman’s Peppol integration is send-only.

You can send invoices from Rentman via the Peppol network, but incoming Peppol invoices must be received through an external Peppol access point or mailbox. Because Rentman cannot receive Peppol invoices, you will not receive notifications in Rentman when invoices are sent to you via Peppol. These invoices must be handled outside of Rentman.

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Enable PEPPOL e-invoicing in Rentman