Manage your Rentman profile and workspaces

Your Rentman profile lets you log in to one or more company accounts (called "workspaces") using the same login details. This is useful for freelancers, who work with several companies, or for any user needing to access more than one account.

In this article, we will walk you through:

  • the difference between a profile and a workspace
  • how to login to your profile
  • how to connect to a workspace
  • how to update your profile details

Do you usually log in to using a different username and password for each company account? This login method will soon be outdated. Please follow the instructions below to create your unique login profile.

Rentman profile and workspace(s)

Let's start by defining these two concepts:

  • Rentman profile - this is the personal profile you use to access Rentman. Your profile can be connected to multiple workspaces (company accounts).
  • Workspace - this is the company account where you will find projects, equipment, and everything else you need run operations with the rest of the company.

To be able to connect to a workspace, you need to be added to that workspace as a crew member .

Log in to your profile

Every time a crew member is added to a workspace using a valid email address, a profile is created for that email address. This means that if you are working or previously worked with a company using Rentman, you already have a profile.

To access your profile:

  1. Go to
  2. Choose between the three login options (Google, Facebook, or email + password). If you choose "email + password", be sure to use the password assigned to you when you were added as a crew member. Note: profiles are linked to email addresses, so choose the same address as the one used to add you as a crew member. If you use a different email address, you will create a new profile that will not be connected to any workspace.

Log in to a workspace

After logging in to your profile, all the workspaces linked to your email address will appear.

If your profile is already connected to a workspace, simply click on the workspace to login.


You can also log in by going directly to and using your email address and profile password.

Connect your profile to a workspace

If you haven't connected your profile to a workspace yet, you will see a lock icon and the warning message "Additional login details are required" over the workspace.


To connect your profile to a workspace:

  1. Click on the workspace.
  2. Add the username/email address + password of the crew member for that workspace.
  3. Click on "Connect workspace".
  4. Read the information on the pop-up.
  5. Click the checkbox to confirm you understand that:

    - Once you connect your profile to the workspace, the previous username and password (for the crew member) will be overwritten and replaced by your global profile login details.

    - From now on, you can only log in using the email address and password of your profile.
  6. Click on "Connect workspace".

Log in using the Rentman Mobile app

Please read our dedicated article for more information on Rentman Mobile.

Reset your password

  1. Go to
  2. Click on "Forgot password" in the bottom left of the screen.
  3. Enter your email address.
  4. Click on "Send password reset instructions".

An email with instructions to reset your password has now been sent to your email address.

Move from one workspace to another

If you are done working on a workspace but you need to access a different one:

  1. Click on your (crew member's) name in the top-right corner of the screen.
  2. Select exit_to_app Return to workspaces.
  3. Log in to a different workspace.

Change your personal details

  1. Log in to your profile (or follow steps 1 and 2 above to exit_to_app Return to workspaces)
  2. Click on your name on the top-right corner and select:
  • Profile - to change your name, social media links, professional and personal information.
  • Settings - to change your language, email address, and password.
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