Manage your global profile and workspaces

Your Rentman global profile lets you log in to one or more company accounts (called "workspaces") using the same login details. This is useful for freelancers, who work with several companies, or for any user needing to access more than one account.

In this article, we will walk you through:

  • the difference between a global profile and a workspace
  • how to login to your global profile
  • how to connect to a workspace
  • how to update your global profile details

Do you usually log in to using a different username and password for each company account? This login method will soon be outdated. Please follow the instructions below to create your unique global profile.


Global profile vs. workspace

Let's start by defining these two concepts:

  • Global profile - this is where you will find any workspaces (company accounts) your profile is connected with. This can be one workspace (e.g. if you are the owner of one company) or multiple workspaces (e.g. if you are a freelancer working for multiple companies). You can access your global profile by navigating to When setting up your global profile for the first time, you can (optionally) choose if you would like to login through Google,  Facebook, or Apple.


  • Workspace - this is the company account where you will find projects, equipment, and everything else you need run operations with the rest of the company.


To be able to connect to a workspace, you need to be added to that workspace as a crew member.

Log in to your global profile

Every time a crew member is added to a workspace using a valid email address, a global profile is created for that email address. This means that if you are working or previously worked with a company using Rentman, you already have a global profile.

To access your global profile:

  1. Go to
  2. Choose between the four login options (Google, Facebook, Apple, or email + password). If you choose "email + password", be sure to use the password assigned to you when you were added as a crew member.
  3. You will receive a verification email once you access your new global profile. The email will contain a link that you can use to verify your account. Note: Global profiles are linked to email addresses, so choose the same address as the one used to add you as a crew member. If you use a different email address, you will create a new global profile that will not be connected to any workspace.

Log in to a workspace

After logging in to your global profile, all the workspaces linked to your email address will appear.

If your global profile is already connected to a workspace, simply click on the workspace to login.


You can also log in by going directly to and using your email address and global profile password.

Rentman tip: Did you know you can change the image of your workspace if you are a power user? Click here to see how you can achieve this.

Connect your global profile to a workspace

If you haven't connected your global profile to a workspace yet, you will see a lock icon and the warning message "Additional login details are required" over the workspace.


To connect your global profile to a workspace:

  1. Click on the workspace.
  2. Add the username/email address + password of the crew member for that workspace.
  3. Click on "Connect workspace".
  4. Read the information on the pop-up.
  5. Click the checkbox to confirm you understand that:

    - Once you connect your global profile to the workspace, the previous username and password (for the crew member) will be overwritten and replaced by your global profile login details.

    - From now on, you can only log in using the email address and password of your global profile.
  6. Click on "Connect workspace".

Log in using the Rentman Mobile app

Please read our dedicated article for more information on Rentman Mobile.

Reset your password

  1. Go to
  2. Click on "Forgot password" in the bottom left of the screen.
  3. Enter your email address.
  4. Click on "Send password reset instructions".

An email with instructions to reset your password has now been sent to your email address.

Move from one workspace to another

If you are done working on a workspace but you need to access a different one:

  1. Click on your (crew member's) name in the top-right corner of the screen.
  2. Select exit_to_app Return to workspaces.
  3. Log in to a different workspace.

Change your personal details

  1. Log in to your global profile (or follow steps 1 and 2 above to exit_to_app Return to workspaces)
  2. Click on your name on the top-right corner and select:
  • Profile - to change your name, social media links, professional and personal information.
  • Settings - to change your language, email address, and password.

Rentman tip: Did you know you can change your picture in the top right corner in Rentman? Click here to see how you can achieve this.

Switch your view to compact mode 

The Rentman compact mode is a condensed version of your Rentman workspace, and shows a third more equipment lines, projects and contacts visible on your screen. This compact mode is especially beneficial for those who work on smaller screens, or that want to display more information on their screen without zooming out. 

You can activate this compact mode by following these steps: 

  1. Click on your username in the top right corner of your workspace. 
  2. Click on palette Display settings 
  3. Select "On" to activate 

Please note that you can switch back to the "regular" mode at anytime by following the same steps. 

Change your workspace image

To further professionalize your Rentman environment, you can change the image for your workspace. This image is shown in the background of the login screen, when signing quotations and when paying invoices. Take the following steps:

  1. Go the settings Configuration module > Account > Company details.
  2. Scroll down to Extra.
  3. Upload your login screen image.

To get a nice fit for your workplace selection image, try to use a 3:2 ratio.


Change profile picture in your Rentman account

To add a profile picture in the top right corner of your Rentman account, take the following steps:

  1. Go to the group Crew member module and double-click the employee for whom you would like to change the picture.
  2. Under Crew Member, change the picture.
  3. Save

To allow crew members to upload their own picture, the user role settings have to be correct. Allow your crew members to change their own data, so they can set their own profile picture.

Was this article helpful?
2 out of 3 found this helpful