GETTING STARTED
You're in the right place.
Follow our 5-part guide to get your equipment, projects, finances, and crew up and running — fast.
Before you begin — visit the Implementation Guide inside Rentman for key setup steps.
Finding the Implementation Guide
The Implementation Guide is the first item in Rentman's left-hand navigation. It walks you through essential setup steps — configuration, your first project, equipment, and more. Log in to your account to get started.
Gear Up — Managing your equipment
📦 Equipment SchedulingThe secret to a smooth experience starts with how you organise your warehouse virtually. Get your gear into the system the right way from day one.
Use Physical Combinations for permanently bundled items (like a rack-mounted amp). Use Virtual Combinations for items often rented together but separable. Your warehouse team will always know exactly what to pack.
The Human Element — Mastering crew scheduling
👥 Crew SchedulingYour crew are central to everything you do. Get them into the system early — before you start planning projects — so you're ready to assign the right people from day one.
Tag crew members with skills and certifications (like #LeadTech, #A1, #TruckDriver) in their profiles. Filter by tag when planning to instantly see the most qualified people — no scrolling through your entire database.
🎬 Watch on demand
Introduction to planning your crew and transportFrom Zero to Booked — Planning your first project
🔧 Rentman PlatformNow that your gear is in the system, it's time to move from inventory to action. Build your first project and stop starting from scratch every time.
Always set your Planning period slightly longer than your Usage period to account for prep and load-out. This prevents ghost shortages where gear looks available but is still on a truck.
The Money Talk — Quotes and invoices simplified
➕ Quoting & Invoicing add-on requiredTurn your hard work into revenue. Make sure your client-facing documents look as professional as your events — from first quote to final invoice.
Use Rentman's task system to set a reminder to follow up on unsigned quotes after 3 days. A gentle nudge often makes the difference between a "maybe" and a "confirmed".
🎬 Watch on demand
Introduction to FinancialsLogistics Masterclass — Managing shortages and returns
➕ Equipment Tracking add-on requiredEquipment needs to be in two places at once and things don't always come back on time. Here's how Rentman helps you handle those moments before they become problems.
A red line in your timeline isn't a failure — it's a prompt. Use the Quick Subrental feature directly from the shortage view to track costs and prevent double-booking in seconds.
Still need help?
Our support team is available Monday–Friday, 9.10am–5pm CET & ET.
You're all set.
You now have everything you need to manage equipment, projects, finances, logistics, and crew — all in one place. The Rentman support team is always here if you need us.
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