In this article, we will discuss the Tile view of the Warehouse module, including its specifications and various benefits. In Tile view, every tile is a packing list: the equipment that goes out or comes back on one date.
If you are interested in exploring more about the List view, kindly click here.
Getting started
- Go to the 'Warehouse' module.
- Click on
.
- Then select
.
This filters packing lists only. The scheduled transport and crew shown in the Warehouse module are not filtered by stock location.
Scheduled crew & Transport timelines
Transports
This timeline shows which vehicles are leaving and coming back on that day. This makes it clear what projects are going out and are coming back in. You may use this to know what equipment needs to be loaded, unloaded or prepared.
Scheduled crew
This timeline shows which crew members are planned on the projects of that day.
Packing list tiles
What is a packing list?
A packing list is the equipment tied to one pickup or return date of a (sub)project. A (sub)project with several pickup or return dates has one packing list per equipment time, and the crew only sees the equipment tied to that date.
Each tile in Tile view represents one packing list, not a whole (sub)project. If a (sub)project has several packing lists, you see one tile per packing list, each carrying the same (sub)project name. Use the date on the tile to tell them apart.
Take a 3-day conference project:
- The truss and rigging need to be on site Monday for the build.
- The LED wall is not needed until Tuesday, once the trussing is confirmed.
- The audio consoles and stage monitors go out Wednesday morning, just ahead of doors.
Everything returns Friday, except the LED wall, which the client wants struck and returned Thursday night to make way for a client dinner in the same hall.
This single project creates five packing lists:
- Monday (out: truss, rigging)
- Tuesday (out: LED wall)
- Wednesday (out: audio consoles, stage monitors)
- Thursday (return: LED wall)
- Friday (return: truss, rigging, audio consoles, stage monitors)
The warehouse crew does not need to open the project and sort out what is going out today. Monday's tile only shows the truss and rigging, and Thursday's tile only shows the LED wall coming back.
When a packing list appears
A packing list shows up in the Warehouse module when:
- its subproject is marked as ready to pack.
- its pickup or return date matches the date on the Warehouse module.
Tiles progress from one status to the next in a left-to-right movement. Every packing list has its own status, so one packing list of a project can be on location while another is still waiting to be prepped. For more details, see Custom Statuses in the Warehouse.
See all packing lists, regardless of ready to pack
A separate warehouse permission lets specific user roles see all packing lists, whether or not the subproject is marked as ready to pack. This is useful for warehouse managers who need full visibility of what is coming up. The permission is switched on for every user role by default, so your warehouse overview does not look emptier unless you choose to restrict it.
Read more about it here.
| Name | Name of the (sub)project. Several tiles can share the same name when a (sub)project has more than one packing list. |
| Project number | (Sub)project number of this specific project. |
| Date | Shown as Packing list: the pickup or return date and time of this packing list. Use it to tell apart tiles that share the same name. |
| Subproject | The subproject this packing list belongs to, when the project has subprojects. |
| QR code | Scan that QR code in your Rentman app's warehouse module to start booking this packing list. |
| Create Document |
Click on print to create a packing slip, carnet or call sheet. To print a packing slip for one packing list, please check out this article. |
| Open project |
Click on launch to open the project selected in the warehouse. |
| Notes | Click on + add note to add project notes. |
| Click on "Change status" to advance this packing list to its next status. | |
| Click on "Book" to start booking equipment for this packing list. | |
| Click on “Assign crew members” to assign crew members to this packing list in the warehouse. |
Note: When you use subprojects, every tile represents one packing list of a subproject. A subproject with several pickup or return dates shows one tile per packing list.
Remove an item that should not go out
If an item should not go out after all, for example because it is damaged or over-ordered, mark it as Remove from project in the booking screen. This action is permission-based.