Shortages can be tricky when renting out equipment. There are many different reasons for shortages. Below, we will discuss those reasons and help you to solve them.

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Explanation

When equipment is marked in red, Rentman gives you an explanation. This helps you understand where is the problem coming from, and how to solve it.

• Shortage - You do not have enough equipment available.
• Shortage of own stock available - Not all the planned quantity is reserved, but you have the available equipment in your warehouse. This can happen if some equipment becomes available after a repair, or if a project that was reserving that equipment is canceled. To solve this, manually reserve the equipment or open the project and save it again.
• Invalid Reservations - You had enough reserved equipment available over multiple projects, but something changed in your equipment availability and now the reservation is invalid. This can happen if some equipment gets lost after an event, and you don't have enough equipment available anymore. Each project the item is planned on will now have invalid reservations. If you decide to solve the shortages of this invalid reservations via a subrent, a pop-up will show that tells that the reservation on this equipment will be removed if you continue. In this way you can continue your subrental process, without having to make manual adjustments to the existing reservations.
• Shortage because of repairs
  Equipment Scheduling Pro
  - You had enough equipment available for a project, but one of the items was booked for a repair and it's not available anymore.

Solve shortages

Add a subrent

In the sub-folder Subrentals or in the Equipment tab of a project, you can add a new subrent for the needed equipment items. Your stock is increased for the period of the subrent, so that your equipment shortages can be solved.

Reserve equipment manually

You can manually reserve equipment to solve some kind of shortages (depending on the explanation of the shortage).

View all created subrents

In the sub-folder Subrentals, you can also see all previously created subrents for your projects. Click on filter_list Filters to select filters, or click next to 'Subrent' on the top left to select a preset. You can use filters and presets to search or change the selection in the overview.

Equipment availability

In the equipment timeline of your project, you can see the current availability of your planned equipment items. When an item is in stock, the amount will displayed in green. If there is a shortage of an item, this will be displayed in red. You can also reserve equipment for projects that are not confirmed yet.