You can find details about every update to your Rentman workspace in the Rentman Changelog. To check your current version, click the help_outlineHelp Center button next to your name and select What's new.

Rentman updates are rolled out gradually across all accounts, so it may take a few days before the latest version becomes available in your workspace.

For versions 450 to 500, please check our other Rentman Changelog.

Our weekly update

Version 531

Improvements

• Introducing MCP (Model Context Protocol) (Beta), an open standard that connects AI assistants with external tools, databases, and APIs. It enables AI to automatically handle API calls and return clear, human-readable answers in Rentman. Learn more here. 
• Users will now see clearer error messages when document generation fails.
• Improved the warehouse booking screen so the seal/unseal action no longer stays focused, preventing accidental re-triggering when using a barcode scanner.
• The status of a serial number is now visible in the serial number’s page.
• Users can now open the project and related serial number/equipment item directly from the Repairs sub-module grid.

Bug fixes

• Equipment timeline no longer shows inactive stock locations when no location is selected.
• Fixed an issue where serialized equipment incorrectly showed “already booked” conflicts with unrelated serial numbers in the warehouse.
• Registering time works properly again.

Version 530

Improvements

• Users can now view more accurate partial payment data in the invoice statistics.

Bug fixes

• Fixed an issue where additional costs were not included in the total revenue in the Statistics module.
• ZUGFeRD credit notes no longer display negative net amounts.
• The issue where emailed files appeared as saved in the project’s files section is now fixed.
• Resolved discrepancies related to invoice creation timestamps.
• Fixed an issue affecting the creation of equipment tags.
• Purchase orders can now be exported even when the owner does not have edit permissions.

Version 529

Improvements

• Crew and transport grids now include a rate summary column that shows rate factors at a glance, with time-based formatting for crew and distance-based formatting for transport.
• The billing period has been added to ZUGFeRD.

Bug fixes

• The system now correctly applies all relevant calculations when the "Display every equipment item once and add quantities" setting is enabled.
• Exporting the list of “Equipment to inspect” works properly again.
• Fixed an issue where projects with Schedule disabled and Financial enabled could still appear in the calendar project overview and related equipment planning visibility.
• Users with the appropriate permissions can again select alternatives for planned equipment that has not yet been booked.
• The “Default usage period” field is now correctly handled in the ZUGFeRD XML export.
• An issue affecting cost calculations for subrentals with multiple equipment groups containing the same equipment type has been resolved.
• The rounding issue causing 1-cent discrepancies in invoice totals has been fixed. 
• The Rental Shortages report now correctly reflects available data and valid reservations for transfer projects.

Version 528

Improvements

• Improved crew selection for appointments and availability: the "Crew members" card now includes a new search option that filters by tags and folders, making it much faster to add multiple crew members at once.Crew Scheduling
• Choice values in ‘Extra input fields’ just got easier to read: values now fill the full width of the modal, and long entries can be viewed in full simply by hovering over them.

Bug fixes

• Resolved an issue where the ‘Crew Planning’ calendar stopped updating when switching weeks in the full crew- or vehicle-only view. Navigation now works correctly in all slider positions.
• Fixed a bug where letterheads with negative margin values caused document generation to fail with a "Something went wrong" error.
• Resolved an issue where estimated costs were not included in the project profit calculation when no planned costs existed. Profit is now calculated correctly in this scenario. 
• ZUGFeRD e-invoices now group items with the same VAT rate together when a forced VAT scheme is used.
• Tags assigned to a function are now correctly copied when using "Copy to multiple days."
• Fixed an issue where the same serial number could be booked twice within a single project and appear simultaneously under two different statuses. Serial numbers are now correctly limited to one status per project.
• Virtual combinations now save correctly on the first attempt after adding items to their default content.
• Fixed an issue where uploading a custom image in the new "Add equipment" modal prevented the item from being saved. Saving now works as expected.

Version 527

Improvements

• Added thumbnails to the introduction videos in the Document templates, Equipment, and Crew modules for a cleaner, more polished look.
• The Delete option is disabled on finalized invoices for accounts with immutable invoices enabled. [QI]

Bug fixes

• Fixed a bug where users with full 'Purchase orders' permissions could not cancel a purchase order if the original creator had been deleted from the workspace.
• Fixed a bug where purchase orders could not be exported when their owner did not have edit permissions for purchase orders.

Version 526

Improvements

• Added a ‘Repairs’ tab to the ‘Serial Numbers’ detail page, enabling you to view all repairs associated with a specific serial number in one centralized location. 
• Introducing a cross-project ‘Shortages’ view, allowing you to see equipment shortages across all projects within a selected date range for improved visibility and planning. 
• Added function-based filtering to the Visual Crew Planner, enabling users to filter and combine results by function and subproject for more flexible planning. 

Bug fixes

• Fixed a bug where equipment removed from a combination would disappear from the warehouse view instead of remaining visible as standalone items.
• Resolved an issue where the Estimated costs column in Project Financials could display incorrect values by ensuring it correctly factors in the number of planned shortage items.
• Fixed a formatting bug in the ‘Projects’ module‘ -> Calculated planning period’ field of the ‘Details’ pane, where the start and end dates were displayed without proper spacing.

Version 525

Improvements

• Discover what’s coming next with ease - your public roadmap is now just a click away in the 'Help Center' widget.
• Improved 'Tax Schemes' to support three decimal places (e.g., 8.256%), ensuring compliance with US tax requirements and better alignment with North American market standards.
• Improved search functionality to support exact-match queries using double quotes, ensuring that quoted phrases are matched as a single, ordered term rather than split into individual keywords.
• Set the updated 'Add Equipment' modal as the default for all users, with the option to switch back to the previous version if needed.

Bug fixes

• Fixed a permission bug where users without finance visibility could still view 'Crew Rates/Costs' in 'Default Functions'. This information is now properly hidden based on user role settings.
• Fixed an issue in the Legacy License where the tooltip for virtual combinations was incorrect.
• Resolved a permission issue where users with view-only equipment access were still able to create equipment via the 'Serial Number' tab.
• Fixed an invoice export bug where 'TaxCodeRef' incorrectly used numeric values instead of “TAX” or “NON”, causing export validation errors.
• Fixed an issue in the 'Repairs' module -> 'History' modal where existing serial numbers were not displayed, ensuring all linked serialized equipment is now correctly shown in repair history.
• Resolved a bug with physical combinations marked as 'Content editable in project', where items appeared locked and could not be fully modified. You can now correctly adjust quantities, as well as add or remove items within the combination as expected.

Version 524

Improvements

• The crew function’s travel times are no longer overwritten by the travel times from the location when the option “Take over travel time from location” is set to No. 
• Improved the stock location filter experience across relevant modules, including clearer behavior when all or no stock locations are selected, making filtering more consistent and intuitive. In addition, the stock location filter can now be included in saved views, allowing users to store a filtered view for specific stock locations.
• Opening hours have been added to the “Contact us” section for greater clarity. 

Bug fixes

• The issue with discrepancies between the project profit displayed in the project and the statistics module is now fixed.
• Fixed an issue where “Remark to crew planner” could still appear on documents after the Crew Scheduling product was removed from a workspace.
• Contacts are no longer duplicated when exported to Exact Online.
• The issue with loading the Crew and transport tabs has now been resolved.

Version 523

Improvements

• Added an option to update project functions with the latest values from their default functions. This makes it easier to keep function details, such as rates, up to date.Crew Scheduling

Bug fixes

• Crew/transport planning documents now accurately display the relevant module information.
• The Expenses view in the Crew scheduling tab now correctly displays the relevant data when selected.
• The total sum shown for lost equipment in the document template now includes the right quantities of items marked as lost.

Version 522

Improvements

• Introducing new repair statuses: ‘In progress’, ‘Completed’ and ‘Unrepairable’ - to improve repair tracking and adding a dedicated workflow for marking items as unrepairable, allowing repairs to be closed while automatically adjusting equipment stock levels.Equipment Tracking
• It is now possible to add sale items to physical combination default content, allowing consumables such as batteries and tapes to be included in combinations and scanned as a single unit for easier preparation and handling.Equipment Tracking
• Added strikethrough styling for canceled subprojects in the 'My Schedule' module across all calendar views, including CalDAV support, to improve visibility and prevent planning confusion.Crew Scheduling
• Added Peppol BIS 3 XML file support including auto sending. Moreover, you will see a deprecation warnings for UBL.BE and UBL 2.1 across invoice export and download flows as these formats will be removed in May.Quoting and invoicing
• Improved the 'Rental Shortages' overview so that confirmed subprojects with shortages remain visible even when other subprojects are in status such as ‘Draft’, ensuring more accurate and consistent filtering behavior.Equipment Scheduling

Bug fixes

• There was an issue where the Verifactu status was not visible in the invoice list grid. This has been fixed - the current status is now correctly displayed in the overview.
• Fixed an issue where the “Email Schedule” pop-up would close when clicking outside the window and it now remains open during editing in both the ‘Crew Planner’ module and Project views to prevent accidental dismissal.
• Fixed a bug where note fields configured for a single subproject incorrectly displayed main project notes. Subproject-specific note fields no longer mirror general notes and will remain empty or hidden when no subproject is present, preventing duplicate note entries on documents.
• Fixed an issue where newly created temporary equipment was not automatically assigned to the default ledger.

Version 519

Improvements

• Updated UI colors and visual styling by introducing new colour definitions across light and dark modes, including improved contrast ratios to meet WCAG AA accessibility standards and subtle visual refinements such as adjusted colour tones, lighter typography weight, refined shadows, and updated icon sizing to enhance consistency, accessibility, and overall user experience.
• KVK search results now correctly display in the UI when data is returned by the API.
• Improved synchronization of global user address data to workspace profiles by ensuring State/Province values are correctly populated and previously retained house numbers are cleared when removed from the global profile, preventing incomplete or invalid addresses.Crew Scheduling

Bug fixes

• Fixed tax schema rate codes to correctly update when tax schemas, classes, or codes are edited.
• Fixed a bug preventing files from being attached to purchase orders sent via email.

Version 518

Improvements

• Introducing a guided equipment wizard that helps users create equipment step by step by asking simple questions and explaining key concepts along the way. An option to switch back to the previous version is also available.Equipment Scheduling
• Improved “Add equipment” options are now available in the new “Add equipment” modal, enhancing efficiency and speed when adding new equipment items.Equipment Scheduling
• Improved guidance messages in the Crew Planner timeline to indicate when additional actions are required for crew lists to be used.Crew Scheduling
• Users are now able to edit pending leave requests.Crew Scheduling
• The last used template is now remembered when creating call sheets in the Crew Planner.Crew Scheduling
• Tasks can now be searched by name, details, assignee name, linked item display name, and linked project number.

Bug fixes

• The quotation template now properly sorts functions by date.
• The save shortcut when changing account managers works properly again.
• The issue where users without permission to create appointments for all crew members could still do so via the Apple Calendar sync has been fixed.
• The issue where contact search returned no results when emailing multiple project documents has been resolved.
• The same context menu options are now available in all Project views.
• The Chorus issue has been resolved.
• New domains can be verified again.

Version 517

Improvements

• It is now possible to export Purchase Orders to your accounting software. While you can already create POs in Rentman, exporting them ensures accurate cost tracking, proper VAT handling, and seamless reconciliation.Quoting and invoicing
• To support exporting Purchase Orders, we have introduced the concept of debit ledgers, enabling Rentman to distinguish between incoming and outgoing financial transactions and correctly prepare them for your accounting workflows.Quoting and invoicing
• When customizing invitation emails, it now clearly indicates that function details are not supported for availability or reservation invitations. This helps reduce confusion when selected options don’t appear in the email preview.Crew Scheduling

Bug fixes

• Fixed an issue where serial numbers were still scheduled for future inspections after a periodic inspection was disabled for an equipment type.
• Updated the archive equipment modal to remove messaging that stated stock would be reset to zero. Archiving equipment does not modify stock levels, and the modal now accurately reflects this behavior.Fixed a bug where user roles needed the “visibility finance” permission to edit vehicles.
• There was an issue where copying files from crew member files to crew documents created invalid references. This is now fixed.

Version 516

Improvements

• When sending schedules to crew members via the ‘Share schedule’ button, Rentman now clearly indicates which notifications each recipient has enabled.Crew Scheduling

Bug fixes

• Fixed a bug in the ‘Warehouse’ module where projects could display “ghost” negative quantities in the project overview despite showing zero on the booking screen. Quantities and stock statuses now remain consistent across both views.

Version 515

Bug fixes

• Serial numbers can no longer be booked more than once in the Warehouse module.
• The issue with months displaying in the wrong language when creating an inspection has been resolved.
• The contacts’ communication log is working properly again.
• The issue with sending credit lines to PEPPOL has been resolved.
• Email sending for recently verified domains is working properly again.
• The issue causing invoices paid via Stripe to not be marked as paid in Rentman has been fixed.

Version 514

Improvements

• Users are now able to create phone number custom fields. Additionally, a phone button has been added next to phone numbers, allowing calls to be initiated directly from Rentman with a single click.
• “Internal remark” column is now automatically filled when importing equipment into projects.Equipment Scheduling
• Street numbers are no longer required for invoice XML exports (Zugferd, Factuur-x, Xrechnung, UBLs, Fattura).Quoting and invoicing 

Bug fixes

• The issue where returned equipment was incorrectly shown as "To be reserved" in the Equipment planning tab has been resolved.
• Dates now display correctly in the Crew Planner when using dual screens.
• Support for GLN (0088) has been added to PEPPOL when sending invoices.
• The tasks created in a purchase order are now properly shown in the Tasks module.

Version 513

Improvements

• Rentman now supports Labor Purchase Orders (LPOs) for crew-related costs. LPOs, a new type of purchase order, allow you to include Crew Expenses and manage labor costs independently from equipment and service purchase orders.Quoting and invoicing
• You can now disable project notes through emails via a new setting in the ‘Configuration’ module > Integrations. This setting is off by default for new accounts to help keep your account and communications more secure.
• Improved warehouse repair flow: equipment is no longer auto-returned, warnings guide handling of broken items, and a “Complete repair” button allows quick closure of repairs.Equipment Tracking
• Added the ability to restrict certain combinations from containing extra equipment, helping prevent mistakes like placing incompatible items (e.g., a mixer in a lamp case) in a combination.Equipment Tracking
• Letterhead and document preview now stay selected when changing tabs, improving workflow for multi-company or multi-template setups.
• Bulk equipment items prefill in combinations now match the correct maximum quantity based on the project plan, reducing errors when adding items.Equipment Tracking
• Updated 'Scan Return' to show accurate warehouse stock, reflecting the actual availability of equipment in the warehouse at the time of scanning.Equipment Tracking
• It is now possible to bulk edit 'Travel Time' for multiple planned crew members at once, saving time and simplifying scheduling.Crew Scheduling

Bug fixes

• There was an issue where clicking the "Save to item" button did not save the combination slip to the serial number of a combination, despite a confirmation message.
• Resolved a bug where saving a function before rates finished loading would trigger a console error.
• There was an issue causing the “Name (in database)” column to be duplicated in equipment exports. This has been fixed.
• Fixed incorrect bulk item sourcing during scan return of serialized combinations.
• Fixed inconsistent “Location in warehouse” icon behavior in the ‘Equipment’ overview.
• Fixed missing equipment location data in the “Location in warehouse” column for Legacy licenses.
• Fixed an issue in the ‘Crew Planner’ module where the “Email Schedule” invite pop-up could remain stuck in a loading state, preventing schedules from being sent.

Version 512

Improvements

• A new filter in the Crew scheduling tab inside projects allows users to view functions by crew member, making it easier to see which functions a specific person is scheduled on.Crew Scheduling
• Imports that do not specify a “type of equipment,” “physical/virtual,” or “can contain content” will now default to physical items instead of virtual combinations.Equipment Scheduling

Bug fixes

• The issue causing the equipment onboarding modal to malfunction when no Google image was found has been resolved.
• Suppliers now display correctly in the widget sidebar within the Shortages tab.

Version 510

Improvements

• 'Digital signing' and 'Email' settings are now split into two separate menus in the 'Configuration' module > Communication, making both areas easier and more intuitive to manage.
• Email deliveries just got better: you can now verify multiple domains (same verification process), helping increase overall deliverability and sending reliability.
• Improved French invoice compatibility by aligning Rentman invoices with Chorus requirements.Quoting and invoicing 

Bug fixes

• Fixed an issue in the ‘My schedule’ module where planned functions under crew members were not displayed in chronological order when viewing function details.
• There was an issue where the address search could overwrite an address copied from a global user. It is now hidden when the address form is disabled.
• Fixed an issue where exporting multiple invoices to a PDF ZIP file resulted in only a subset of the selected invoices being included.
• There was an issue when generating quotations and invoices where the thousands separator was inconsistent across columns. This has been fixed.
• The ‘Online quote’ title page was showing the workspace language instead of the document template language. This has been corrected to match the template.
• Resolved a bug in the ‘Dashboard’ module where only the first repair for an equipment item was displayed. Now all repairs across stock locations are shown.
• Fixed a bug that caused projects in the ‘My schedule’ to appear multiple times in different time slots and ensured they now display only once in the correct planning period.

Version 509

Improvements

• Improved the equipment creation experience for new customers with a redesigned modal. Learn more here.
• Imported equipment is now grouped using the import file name instead of the default "Imported equipment" group. This allows users to perform multiple imports into (sub)projects without overwriting a single group, making it easier to organize imported equipment.Equipment Scheduling
• Users can now include internal remarks in the import file when importing equipment into projects.Equipment Scheduling

Bug fixes

• The issue preventing invoices from being fully exported to ExactOnline has been resolved.
• The issue causing contact information to display out of order when exported to Xero has been fixed.
• The issue where disabling access to a module did not reset its permissions has been resolved.
• An issue affecting the “Add additional” flow in certain equipment booking scenarios has been resolved.
• The issue where items reserved from stock in combination and booked out were double-counted in inventory counts has been resolved.
• The issue that prevented duplicated projects from being saved has been resolved.

Version 506

Improvements

• Introducing the PEPPOL e-invoicing integration for Belgian workspaces. This integration enables users to send structured electronic invoices via a secure international network. The connection is handled through Billit, a certified PEPPOL Access Point, with no separate Billit account needed. Learn more here.Quoting and invoicing
• Now, when creating temporary equipment, more fields are available, including physical properties and extra input fields. Equipment Scheduling
• Users can now navigate easily from Repairs to Equipment directly by clicking on the equipment name.Equipment Scheduling
• Repairs are now more visually differentiated in the Repairs sub-module, making it easier to spot completed repairs at a glance.Equipment Scheduling
• Users can now bulk-edit Location in the warehouse field.Equipment Scheduling
• The Location in the warehouse column in the equipment overview now shows an equipment item’s location across multiple warehouses.Equipment Scheduling

Bug fixes

• Fixed an issue where clicking on a Leave request web notification did not redirect to the Leave request module.
• Projects marked as Pending now display the correct status in the warehouse booking screen.
• The AM/PM inputs in project’s time schedule now works properly.
• The crew lists in the Crew planner module no longer appear active at the same time.
• The Save button no longer disappears when using long project names, ensuring proper display on smaller screens.
• The issue that caused incorrect VAT and Total amounts when generating invoices has now been fixed.

Version 505

Improvements

• Enhanced account security with an extra protection layer. You may now see a warning if your password appears in a known data breach. Read more about it here.
• It’s now no longer possible to remove times from an equipment group when any of its items are booked out. You’ll also see a helpful tooltip explaining why this action is blocked. Equipment Scheduling

Bug fixes

• There were instances where the login screen image appeared with a long delay. To clarify this behavior, we’ve added an info note in the 'Configuration' module > 'Company details' explaining that the login screen background updates only once per hour.
• Fixed a bug where the serial number checkbox in inventory counts wasn’t properly disabled while pending, causing inconsistent behavior.
• Fixed an issue where the dotted outline around label content stayed visible after closing the editor.
• Fixed an issue where 'Planning' could not be activated when equipment was booked out, even though activation should be allowed.
• Resolved an issue where the warning “This serial number is already present inside this combination” appeared even when adding a different serial via the general add button.
• Fixed an issue where deleting default content in a combination showed an empty confirmation list instead of the item names.

Version 504

Improvements

• Renamed the “Concept” project status to “Draft” for all English-language workspaces.
• Introducing extra input fields for ‘Tasks’: workspace owners can add custom fields that show in the task modal for all user roles.
• Tasks’ assignees can now view essential project details: project title, start/end dates, account manager, client, and location, even without project-level permissions.

Bug fixes

• Fixed an issue where generating a ‘Purchase order’ slip right after creating an external subrental failed on the first attempt. It now works correctly on the first try.
• There was an issue where leave requests didn’t mark crew members as unavailable in the ‘Project timeline’ or ‘Crew Scheduling’ tab. Crew members on leave are now correctly highlighted in red across all planning views.

Version 503

Bug fixes

• The issue where the equipment status column did not update correctly for partial bookings is now fixed.
• The problem with planning alternatives inside virtual combinations not calculating correctly has been resolved.

Version 502

Improvements

• Buyer’s VAT ID has been added to ZUGFeRD.Quoting and invoicing
• Switched the “Create crew document” button to “Upload crew document” to better match common usage.Crew Scheduling
• Users now have the option to remove the PDF of quotations attached to emails. In addition, the default email for online quotes now includes the quote link and password.Quoting and invoicing

Bug fixes

• Fixed an issue where canceled and multi-day leave requests were incorrectly counted as registered hours, causing inflated totals in statistics. 
• Fixed an issue where duration was not calculated correctly when creating a default shift using AM/PM.
• Scroll actions and buttons in the document preview now work properly again.

Version 501

Improvements

• The quantity of booked-out equipment items on projects can no longer be set to zero to prevent errors. Equipment Scheduling
• Updated status colors in the Activities Module to ensure consistency across the software.Crew Scheduling
• Refined button wording for a more consistent and intuitive user experience.Crew Scheduling

Bug fixes

• Creating new tags works properly again.
• The issue causing error messages to appear in the wrong language when importing default content has been resolved.
• The issue causing online quotes created by users who were later removed from the workspace to not function properly has been fixed.