You can find details about every update to your Rentman workspace in the Rentman Changelog. To check your current version, click the help_outlineHelp Center button next to your name and select What's new.

Rentman updates are rolled out gradually across all accounts, so it may take a few days before the latest version becomes available in your workspace.

Check our Public Roadmap to see our feature planning and features we need your feedback on.

License availability
	Equipment Scheduling		Crew Scheduling
	Legacy (Essential/Standard/Pro)		Equipment Tracking
	Additional warehouse		Quoting and Invoicing

For versions 500 to 550, please check our newest Rentman Changelog.

Our weekly updates

Version 500

Improvements

Renamed “Move item” to “Change folder” to make it instantly clear what this action does: no more second-guessing when reorganizing your items, crew members or shifting them between warehouses.Equipment Tracking
Folder structure widget settings (sorting, folder expansion, and view) now persist across tabs, keeping your layout consistent as you navigate.

Bug fixes

Fixed an issue where searchable dropdowns (e.g., Status, Account Manager in the 'Projects' module) would reset after typing. They now correctly maintain filtered results based on your input.

Version 499

Improvements

The time schedule on quotations can now be sorted and grouped by date, giving clients a clear day-by-day overview of planned activities.

Bug fixes

Purchase orders from subprojects now appear correctly in the main project’s 'Purchase Order' tab.
Fixed a bug where bulk combinations didn’t appear when adding additional equipment via the 'Warehouse' module.
Resolved an issue where item weights on packing slips were only calculated from the first equipment group instead of all groups.

Version 498

Improvements

Introducing Online Quotes: send, track, and get quotes accepted online! A faster, smarter way for clients to view, share, and approve your offers.Quoting and invoicing

Bug fixes

Fixed transition error that occurred when switching between project tabs on a slow or unstable connection.
Resolved an issue where project progress incorrectly showed equipment shortages after booking, even when all equipment items were fully reserved.
Fixed a bug where serial numbers not part of any combination were incorrectly blocked during inventory count and triggered a warning.
Fixed untranslated Dutch text (“alles verzegelen”) appearing in the interface.

Version 497

No customer-facing updates in this release, but we’ve been making important behind-the-scenes improvements. Stay tuned for next week’s update!

Version 496

Improvements

Introducing file folders to organize project documentation. Automatic subproject folders, custom folders, confidentiality settings, and mobile app support.

Bug fixes

There was an error preventing equipment from being booked to the next status in the ‘Warehouse’ module. This has been fixed, and status transitions now complete successfully without errors.
Fixed a bug where QR codes were automatically generated and assigned to temporary equipment.
Generating a packing slip from the ‘Warehouse’ module now correctly applies the default packing slip template defined in the project type settings.
Approving a time registration no longer reverts unsaved edits.

Version 495

Improvements

Exact Online is now available for UK workspaces.Quoting and invoicing
Changing the stock calculation method of a nested combination now triggers a warning message informing you that proceeding will remove the nested combination from all combinations.Equipment Scheduling

Bug fixes

Closing the “unsaved changes” pop-up no longer automatically closes the tab you clicked on in the 'Configuration' module.
Double-clicking a project on a specific day no longer opens the project on the next day when the sidebar is triggered.
Invoices successfully exported from Rentman to Exact Online no longer incorrectly appear as “failed” in Rentman.
The issue with leave requests notes being only visible to the person who added them is now fixed.

Version 494

Improvements

Introducing a centralized communication hub in Rentman! Easily keep track of all messages with your crew, teams, and contacts — all in one place. Enjoy greater visibility, better collaboration, and a clearer overview of every project conversation.
The project timeline now remembers your scroll position when navigating back to the page, so you’ll return to the same timeframe you were viewing instead of resetting to the start.
Added hotkey support for the 'Close' button, including 'Save and Close', when booking equipment in the 'Warehouse' module.Equipment Tracking
Disabled removing subprojects from planning when rental equipment is booked out, with an informational tooltip to prevent data issues in the 'Warehouse' module.Equipment Tracking
Crew member names are now displayed in Shifts when viewing planning for multiple people in the 'My schedule' module, making it easier to see who is assigned.Crew Scheduling

Bug fixes

Fixed an issue where project 'Usage' periods did not always display correctly in the equipment timeline.
Fixed a bug where XRechnung exports could include an empty name field if no subject was set.
Improved cost alignment calculation and display in Purchase orders to ensure consistent precision and clearer handling of cost overages.

Version 493

Bug fixes

Fixed an issue in the ‘Projects’ module where a red “Invoice” icon was shown for project progress even though all invoices were marked as paid.
Fixed an issue where projects with invalid time references could not be opened.
Fixed a rounding issue where matching cost and approved amounts could block Purchase order document creation.

Version 492

Bug fixes

Fixed an issue where the total volume of a virtual combination showed as 0 instead of summing the content volumes.
There was an issue where long appointment names overlapped with the colour button in the overview, making text partially unreadable. This has been fixed.
Equipment items now correctly go into newly created 'Equipment groups' after planning.
Fixed excess line breaks in external equipment comments within document templates, ensuring paragraph spacing matches the source content.
Resolved an issue where inactive serial numbers were incorrectly counted during inventory counts.
Fixed a bug that prevented crew profiles from being saved despite all required fields being completed.

Version 491

Improvements

Cancel connected subrentals directly when canceling a project, with options to review, select, and automatically cancel them.Equipment Scheduling
When solving equipment shortages, items can now be added directly to an existing transfer project, just like with subrentals. This reduces manual work by eliminating the need to create new transfer projects or update them manually.Equipment Scheduling
The ‘Combinations’ module now includes a ‘Details’ sidebar that displays the QR codes of each combination, matching the functionality of the ‘Equipment’ module.Equipment Tracking
Added the option to select a default administrative contact person when generating a financial document, making it easier to save the right contact for future invoices without repeated selection.

Bug fixes

Fixed an issue where projects with subrentals could be blocked by an “Invalid subrent reservations children” error.
Fixed recurring appointment notification emails showing technical details.
Fixed an issue that prevented booking alternative equipment when part of the quantity was already booked under a different status.
Fixed an issue where moving an equipment folder sometimes created an unintended subfolder instead of placing it in the correct location.

Version 490

Improvements

Introducing non-project purchase orders (POs), allowing you to create POs for office supplies, one-off equipment, and other general business expenses to gain more control over spending and keep all purchasing in one place.Quoting and invoicing
A new “Quantity” column has been added to purchase order document templates, removing quantities from the cost line name.Quoting and invoicing
Improved date selection in project equipment timelines, with two extra weeks around the planning period for better context and decision-making.Equipment Scheduling
Crew members added with the “Easily add crew members” feature are now placed in the folder you select in the pop-up, instead of being assigned by default to the “Own crew” folder.Crew Scheduling

Bug fixes

Fixed an issue where the VAT drop-down menu did not display the current selection until clicked.
Resolved an issue where content set to “Remove when emptying = No” was still removed from combinations in the 'Warehouse' module.
Fixed an issue where warehouse notifications did not link to the correct project screen, instead redirecting to the overall warehouse screen.
The “Book back” button now correctly respects the ‘Never allow booking without scanning’ permission, preventing serial numbers from being booked without a scan.
Resolved an issue where crew remarks stayed visible after the ‘Crew Scheduling’ license was removed.

Version 489

Improvements

Project numbers are now visible on hover in the ‘Calendar’ view within the ‘Projects’ module.
When previewing a document in the ‘Configuration’ module, the “PDF Preview” now respects the selected letterhead.
The Time Registration column sets in projects have been updated so that the ‘Crew & Transport’ and ‘Crew Scheduling’ tabs now show the correct columns in the proper order.Crew Scheduling

Bug fixes

Fixed an issue where reviewers were not receiving emails or notifications when a leave request was submitted.
Fixed an issue where user roles with the "Never allow booking without scanning" permission could still book equipment to a previous status without scanning using the 'Book everything' button.
Fixed an issue where selecting 'Virtual combinations: Only show content' in the advanced settings of the 'Equipment' block in invoice document templates caused incorrect pricing to be displayed.
Fixed an issue where bar charts displayed incorrect data when a pie chart was also present on the dashboard.

Version 488

Improvements

Added a separate 'Quantity' column in Purchase Order templates.Quoting and invoicing
You can now create call sheets from multiple locations, including the ‘Crew Planner’ module and the ‘Crew Scheduling’ tab of a project, making it easier to share schedules with crew members.Crew Scheduling
‘Extensions’ are now called ‘Integrations’ to match common industry terminology, making it easier to understand and find in the ‘Configuration’ module and across your Rentman account.
Planned activity duration in Time Registration now adjusts automatically for function or shift breaks.Crew Scheduling
Identical physical combinations are now grouped and summed into a single line on packing slips when their planned content is the same.Equipment Tracking

Bug fixes

Fixed an issue where credit notes were incorrectly added to the invoiced amount instead of subtracting from it.
Fixed an issue where projects could not be created if the default warehouse had been deleted, causing an “Item not found: assetlocation” error.
Crew member’s statistics reports now correctly show individual revenue per crew member instead of repeating the total function group revenue.
There was an issue where the “Actual Content” view in the ‘Combinations’ submodule showed outdated field labels. This has been fixed to display Manufacturer Serial Number and Internal Reference.

Version 487

Improvements

Improved project management by adding clear options to cancel projects and quickly notify scheduled crew members, helping keep everyone informed and planning organized. Read more about it here. Crew Scheduling
Added Isacompta export option for :fr:French accounts. Generates a ledger-formatted file with invoice totals matching Rentman, ready for import. Quoting and invoicing
Crew members are now auto-selected after creating an appointment in the ‘My schedule’ module, so their availability stays visible. Crew Scheduling
You can now use variables in the ‘Send Planning’ email text in the ‘Crew Planner’ module. Crew Scheduling

Bug fixes

Fixed an issue where hours entered in the "From (Complete)" column in the ‘Time Schedule’ tab of a project were not saved and reset to 00:00.
Fixed an issue where breaks with exact start and end times were not subtracted from the worked time in time registrations.
Resolved a bug where lost equipment continued to appear in the ‘Insights’ tab after being marked as found.

Version 486

Improvements

Introducing a new "HR view" column set in the groupCrew members module for easier access to key user info, including name, folder, role, leave balance, active contract, and contract end date.Crew Scheduling
Introducing Veri*Factu integration (in collaboration with Fiskaly) to help Spanish users comply with Anti-Fraud Law. Read more here.Quoting and invoicing
The function/shift details (e.g., remarks, assigned people, vehicles) in the event My schedule module. are now collapsed by default. The app also remembers your preference; sections you open or close will stay that way the next time you visit.Crew Scheduling
The time zone selector in the top menu now shows only the abbreviation for a cleaner and more streamlined display.
Added a chat button to the implementation guide, making it easier for new users to ask questions via the chatbot.

Bug fixes

The issue with extra input fields not showing data in the custom invitation templates is now resolved.
You can now safely delete crew members with existing leave requests.

Version 485

Improvements

Notifications for leave requests are now available!Crew Scheduling

Bug Fixes

Fixed an issue where deleted accessories did not display their names in the popup.
Fixed minor menu grid issue when assigning serial numbers in the project.
Fixed issue where Purchase Order statuses in the details tab would show the status of the first selected Purchase Order, causing confusion.
Fixed minor issue with spelling of the “Statistics” Module.
'First and Last Name' Column can now be removed from the “Crew Members” Module.
Fixed minor issue where the contact auto-fill from Google search breaks from specific results.
Fixed minor issue so you can now search for your timezone using capitalized abbreviations.

Version 484

Improvements

Introducing a new feature – time registration approval, which enables reviewing and approving crew time entries before payroll processing or data export to ensure accurate hour tracking, improve oversight, and prevent payroll discrepancies.Crew Scheduling
Improved navigation by relocating the ‘Default Functions’ submodule from the ‘Projects’ module to a dedicated page, now accessible via the’ Crew and Transport’ tab within a project, reducing clutter and streamlining access.Crew Scheduling

Bug fixes

Fixed an issue where the equipment timeline view did not default to the full project planning period, requiring you to manually adjust the date range.
Fixed a bug where duplicating a subproject with additional costs prevented the project from being saved.

Version 483

Improvements

Improved column grouping behaviour wherever columns are available. Legacy (Essential/Standard/Pro)
Quantity is now displayed in its own field in the “Additional Costs” tab when equipment is marked lost or repaired in the warehouse. Legacy (Essential/Standard/Pro)
Included a way to show document template preview in the editor without generating an example document beforehand. Quoting and invoicing
Added ability to change/extend the planning period in “Solve Shortage” modal. Equipment Scheduling

Bug fixes

Fixed an issue when scanning equipment into a container resulted in an error.
Fixed the timeline in the equipment tab for subrents with no times.
Fixed document template issue where additional costs for all subprojects are displayed even when using subproject module.

Version 482

Improvements

The Additional Costs tab now lets you set default costs, apply discounts, add quantities, and group costs together to simplify expense management and give you more control over project tracking.
Introducing Multiple time zones: now view, set, and display times for subprojects and documents in any time zone, supporting seamless global project operations.

Version 481

Improvements

Introducing new Framework Agreement and Assignment Confirmation templates, along with a recommended workflow for Dutch customers, aligned with the Wet DBA guidelines. Templates are currently available only in Dutch workspaces. Read more about it here.

Bug fixes

Fixed issue where scanning a serial number from a sealed serialized combination showed a false warning and didn’t remove it. Serial numbers are now correctly removed and booked to the next status.
Fixed a bug where text on remarks displayed vertically when opening a function. It now aligns horizontally as expected.

Version 480

Improvements

Equipment timeline has new colors for better contrast. Equipment Scheduling

Bug fixes

Project progress icon now correctly turns green when all invoices are paid, resolving an issue where it stayed orange for invoices covering multiple subprojects due to a double-counting error.
Projects and crew functions now remain visible in the ‘Crew Planner’ module after navigation, resolving their unexpected disappearance.
Removed project planning validation error for users without a Crew license.

Version 479

Improvements

It is now possible to book equipment into combinations when RFID scanning. Equipment scanned via RFID is now correctly added to the combination when it is in edit mode, instead of bypassing it and progressing to the next status.
The ‘Configuration’ module’s template editor now features a live preview toggle, letting you instantly generate a PDF preview of your document template, including any unsaved changes, without switching tabs or repeatedly regenerating documents. Additionally, the editor and preview buttons UI have been updated for a cleaner look.

Bug fixes

Fixed an issue where the ‘Internal references’ column could not be added to the ‘Serial numbers’ tab in the ‘Equipment’ module.
Increased character limit for additional conditions in Configuration > Financial > Additional Conditions, preventing issues during document generation.

Version 477

Improvements

Introducing ‘'Views’ feature: save filters, tags, columns, and date ranges under one name to quickly apply and reuse them in overviews.
You can now filter functions and shifts by tags, and add breaks to shifts in the 'Crew Planner' module.Crew Scheduling

Bug fixes

Fixed incorrect "removed from the schedule" message shown after applying to a draft function on the ‘Job Board’.
Fixed project name overflow in project notes by expanding subproject badge width. Full name now visible on hover.

Version 476

Improvements

Introducing a new sub-module under table_chart Projects module: Default functions. This sub-module serves as a central hub for managing default functions.
You can now empty combinations in the ‘Warehouse’ module without linking them to a project, individually or in bulk. The “stays in combination when emptying” setting is applied accordingly.Equipment Tracking
‘My Schedule’ module now supports filtering by all project statuses, including custom ones, with the option to exclude specific statuses for a more tailored view.Crew Scheduling
Added a "Stock Location" filter to the 'Crew Planner' module to view and manage projects based on their assigned stock locations.Crew Scheduling

Bug fixes

Fixed an issue where selecting a subfolder would incorrectly display the root folder instead of the selected subfolder.
Fixed an issue where newly added equipment groups would collapse upon saving a project. The collapse/expand state is now retained, matching the behavior of existing groups.

Version 475

Improvements

Centralize all crew-related paperwork in one place with the new Crew Documents feature. Upload and organize essential files like certifications and IDs, manage contracts, and generate digitally signable agreements to streamline compliance and crew management.Crew Scheduling
You can now search among document templates in the ‘Configuration’ module, making it faster and easier to find the right template.
New shortcut lets you open the combination’s content tab directly from the Warehouse booking screen to quickly add missing equipment items.Equipment Tracking
Improved alignment of subrented equipment quantities in the Warehouse booking screen to ensure they match the actual quantities in the subrental and project for more accurate tracking.Equipment Scheduling
Improved usability of the Equipment Group button in the project view by triggering the selected action immediately when chosen from the dropdown and updating the button’s function, reducing clicks and streamlining equipment input.Equipment Scheduling
Improved invoicing interface by allowing e-invoice downloads from the invoice overview and aligning XML file names with their matching PDFs for better clarity and consistency.Quoting and invoicing
When enabled in the 'Configuration' module, the correct XML format is now automatically generated and attached to invoice emails, reducing manual steps. Includes options to auto-send or download only, with support for country-specific formats and exclusions like FatturaPA.Quoting and invoicing

Bug fixes

Fixed an issue where the pick-up date was not shown to suppliers when a subrent was shared, ensuring both delivery and pick-up dates are now visible in the supplier’s view within Rentman.
Fixed an issue where serial numbers from reserved combinations appeared unassigned and could be double-booked without warning in projects or warehouses.

Version 474

Improvements

It is now possible to plan alternatives for combinations and their contents in the 'Warehouse' module, enabling full replacement directly from the booking screen.Equipment Tracking
Improved editing of serialized physical combinations in the 'Warehouse' module by displaying full combination contents when searched, ensuring clarity during actions like seal, unseal, or edit.Equipment Tracking
Previously uploaded equipment photos can now be deleted, making it easier to manage and update image content.
Added serial number repair history in the ‘Warehouse’ module, showing the latest repairs directly in repair details to give crew members better context during diagnostics.Equipment Scheduling
Added support for uploading images at the contact level, allowing for enhanced customization and integration with tools like Zapier or Google Contacts.

Bug fixes

Fixed infinite loading in the ‘Warehouse’ module when generating packing slips with "Show booked combinations" enabled and mixed equipment statuses.
Fixed an issue where revenue statistics did not accurately align with project values.

Version 473

Improvements

Rentman now remembers each user’s most recently selected action (Equipment group, Comment line, or Temporary equipment) when planning equipment in projects. As a result, the last-used option automatically becomes the primary action, making the process easier and faster than navigating through the menu when planning equipment.
Improved project notes: Add separate notes for invoices, and unified notes now appear on both quotes and contracts.
It is now possible to search for items during inventory count, making it easier to locate items in long lists.Equipment Tracking
Email templates are now sorted alphabetically and can be searched for easier navigation when you have more than 10 templates.
Average daily price in the 'Statistics' module is now calculated based on the usage period instead of the planning period for more accurate reporting.Equipment Scheduling
The "Create new tags" permission has been renamed to "Create and delete new tags" for clarity.Crew Scheduling
Job Board' now correctly displays the full date range for multi-day functions, preventing confusion about actual function duration.Crew Scheduling
Added "Adjust price to content" button for physical combinations in the 'Equipment' tab of a project, enabling price updates based on planned content, similar to virtual combinations.Equipment Scheduling
Added the ability to open the project booking screen directly from the "Scan return" overview for more efficient equipment handling and quicker project status checks.Equipment Tracking
You can now add notes to subrental slips, and all notes will be displayed on the subrental document.Equipment Scheduling
Added the ability to export the image URL of the main image from the 'Equipment' module.Equipment Tracking
Included project total weight and volume in the 'Project details' widget for easier access to equipment-related calculations without navigating to the quotation.Equipment Scheduling
When planning alternatives, you can now specify quantities to replace the shortaged equipment, rather than automatically matching the quantity of the original equipment.Equipment Scheduling
Introduced a new filter in the 'Equipment' module: "Is in virtual combination" to easily view which equipment in the database is part of a virtual combination.
It is now possible to customize the "Discount" label in the 'Sum' module for document templates.
Added new keyboard shortcuts to quickly switch between project views, making navigation easier when moving between views with different available actions. Check them out via the "Show/hide shortcuts" button in the 'Projects' module.
You can now extend the timeline and view it in full screen when planning crew members in the project's 'Crew scheduling' tab.Crew Scheduling
Default tax schemas now automatically include EDIFACT codes for tax rates in e-invoice exports, eliminating the need for manual setup.Quoting and invoicing
Compensation is no longer included in the total hours worked.Crew Scheduling
Exposed the "is_definitief" column in the Open API for invoices, allowing differentiation between finalized and unfinalized invoices.
Set default values for relevant price columns (e.g., discount) when none is selected, preventing crashes and loading issues in document templates, and ensuring options like "Hide zero values" and "Show as" work reliably.
Leave feedback on our newest feature, making Purchase orders even easier. Simply click the button in the 'Purchase Orders' submodule or under the 'Data' tab to share your thoughts and help us improve!Quoting and invoicing
Equipment pictures are now displayed in the "Solve Shortage" popup, allowing for visual confirmation that the planned alternative matches expectations.Equipment Scheduling

Bug fixes

The problem with shifts not showing the proper starting times in the 'My Schedule' module is now fixed.
The page break module in document templates works properly now.
The issue in the 'Warehouse' module where the list view incorrectly displayed projects with booked-out rental equipment is now resovled.
Item quantities for physical combinations are now displayed correctly on documents.
It is no longer possible to create an infinite loop in the folder structure.
Resolved a discrepancy in the Project per type statistics where revenue values differed between the list and chart view.
Exporting equipment from a project using the “Current overview column set” now correctly displays the intended columns in the correct order.
The standard email template for subrents works properly again.
Resolved an issue where the inventory count incorrectly showed items as out, even when a more recent return had been recorded.
Notes linked to the main project now correctly appear in the document template when note settings are set to "Only not linked subproject."
The project history log no longer displays fixed price details for users without the "View financial details" permission.
The problem with equipment being stuck in a specific warehouse status, thus preventing further processing, is now fixed.
Resolved an issue where selecting a page size from the letterhead dropdown menu did not always correctly update the page height and width, sometimes displaying a mismatched size.
Uploading equipment images works properly again.
You can no longer delete serial numbers without the permission to delete equipment.
Filtering on Extra Input Fields in the 'Warehouse' module now works as expected.
The "Display totals per group" option in the Lost Equipment module in the document templates now correctly shows the total price.
Resolved an issue where the transport option was not visible on iOS for users without access to project planning.
Deleting serial numbers now correctly affects future stock movements.
Resolved an issue where the Internal reference column could not be selected or deselected in the Serial Numbers tab.
Fixed an issue where the header for syncying accounting journals to Exact Online displayed incorrectly.
Fixed visual issues in the Financial tab of projects when subprojects were pinned.
Resolved an issue where certain variables were not appearing in search results.
Enabling project permissions in a user role no longer automatically changes file permissions.
Resolved an issue in the document template editor where font changes applied via native fields appeared in the preview but were not reflected in the generated or downloaded document.
Editing recurring appointments to add a new crew member no longer triggers an error message.
Clearing accounting codes when re-syncing Exact now clears sync moments as well.
Resolved an issue in legacy accounts where virtual combinations were added as default content within physical combinations and could not be removed.
The issue where the imported serial numbers could not be booked is now fixed
Now, when contacts are exported in the Invoices sub-module, the contact type is displayed in the correct language.
In the Packing Slip, the “Location in Default Stock Location” column now correctly displays the default warehouse instead of the storage location.
Resolved an issue in the My Schedule module where the “Today” date displayed incorrectly for some users.
Fixed an issue where all the letterheads were shown for purchase orders.
Resolved an issue where deleting a root cost linked to an approved purchase order prevented its cancellation.

Version 472

Improvements

Introducing Purchase Orders: the most requested feature is now available in Rentman, helping you control costs, streamline approvals, connect expenses, and improve supplier communication.Quoting and invoicing
Added tag-based filtering for default functions in projects, making it easier to find relevant functions by category.Crew Scheduling
“Activities” button is renamed to “My activities” in the ‘Time registration’ module and now opens a filtered view showing the unregistered activities by default.Crew Scheduling
You can now assign vehicles when creating a 'Shift', not just after it's been created.Crew Scheduling
Updated the button text in the project's 'Time schedule' tab from "Create function groups" to "Copy to crew and transport" for better clarity and easier understanding.

Version 471

Improvements

Improved planning layout in the ‘Crew Planner’ module by displaying functions and planning side by side and grouping functions by function group, making better use of screen space and improving data visibility.Crew Scheduling
Removed restriction requiring “Physically connected” content to be reserved from stock when “Stays in combination” is enabled, allowing more flexibility for equipment items like clips or cables.Equipment Tracking
When scanning a planned combination with an assigned serial number in the 'Warehouse' module, the screen now scrolls to that specific combination instead of its first item. Exploded content still unfolds automatically for easy booking.Equipment Tracking
Improved serial number display in the ‘Repairs’ submodule to show both internal reference and manufacturer serial number.Equipment Tracking

Bug fixes

Fixed display bug in the ‘Crew members’ tab. "Total Leave Balance" column now correctly reflects vacation balances.

Version 470

Improvements

"Solve Shortage" button is now always available, allowing equipment to be replaced with alternatives even when there’s no shortage.Equipment Scheduling
Introduced toggle in Matching Modal to show/hide unactionable items. Switch between viewing all content or only items that require action. A "No content" message is shown when no actionable items remain.Equipment Tracking

Bug fixes

Fixed a bug where crew rates disappeared after saving edits. Crew rates now remain visible immediately after saving, without needing to refresh the browser.
Fixed blank display for negative {$sp.discount_subproject} values.
There had been an issue where the "Disconnect Times" modal closed on pressing Enter. This has been fixed.
Resolved an issue with item lists not sorting properly.
Resolved a bug where grid selection was not remembered. Selections are now retained when returning to the module.
Fixed holiday registrations always saving default hours. Entered time is now correctly saved.

Version 468

Improvements

Simplify crew scheduling with Leave Management feature. Crew members can submit leave requests, and managers can easily approve them. All leave types are tracked and recorded for accurate, legally compliant logs, easily exportable for payroll and bookkeeping.Crew Scheduling (Pro)
Improved the equipment import process in Rentman. The updated import template now includes column explanations, examples of all equipment types, and clearer error messages for better support.Equipment Tracking
Additionally, the import experience has been redesigned with improved headers and clearer instructions for a more intuitive and streamlined process.Equipment Tracking

Version 467

Improvements

Improved error messages for failed imports by specifying the exact field and value causing the issue (e.g., duplicate QR code) instead of only displaying a generic error.
Improved serial number traceability with new columns and navigation options that clarify hierarchy and parent relationships within physical combinations.Equipment Tracking

Bug fixes

The issue where using the API to create a new contact person resulted in a [500] error is now resolved.

Version 466

Improvements

With this version, 'Internal Reference' fields are now used instead of 'Serial Number' fields to identify equipment across the platform, including in the 'Warehouse' module and 'Equipment insights'. Plus, the 'Serial Number' field is now renamed to 'Manufacturer Serial Number', making it even clearer. Click here for more information.
When booking combinations, statuses now clearly indicate ‘Incomplete’, ‘Extra’, and ‘Subrented’. Fully ‘Complete’ combinations remain unlabeled for a more streamlined view.Equipment Tracking

Bug fixes

Fixed a bug causing mismatches between equipment quantities displayed in the ‘Warehouse’ module, booking status, and the ‘Projects’ module.
There was a bug where notifications or emails about expired quotations or invoices could be received without financial permissions. This has been fixed.

Version 465

Improvements

Introducing a newer, improved version of our Help Center widget for better clarity, featuring a restructured layout categorizing communication types. Added a "System Status" tab and implemented a contextual content search that dynamically surfaces relevant Support Center articles based on the current module.
Implemented support for the ZUGFeRD format for e-invoices in Germany.Quoting and invoicing
Re-enabled support for UBL 2.3 format alongside UBL 2.1, allowing selection of the appropriate format for ledgers and sending.Quoting and invoicing
Improved the seal/unseal button for clearer indication of the current status. The lock icon is now outside the button, and the button colors make it easier to tell whether a combination is sealed or unsealed. When combination is sealed, a lock icon appears in the content tab, and the scan button is removed.Equipment Tracking
In the warehouse booking screen, a lock icon is shown when the combination is sealed, and the button layout clearly distinguishes sealed from unsealed statuses.Equipment Tracking
Changed the default behavior of appointment creation in the ‘My schedule’ module to ensure the "For everyone" toggle is always OFF, preventing accidental assignment to all crew members.Crew Scheduling
Improved handling of copied times in the ‘Time schedule’ tab of a project by removing the unnecessary "Copy" suffix.

Bug fixes

There was an issue where editing the equipment item quantity while planning was not possible, even with the appropriate user role permissions. This has been fixed.

Version 464

Improvements

Introduced a "Serial numbers reference" button (available for some accounts based on license type) to choose between displaying equipment's internal reference or serial number across the platform. Read more details in this support article.Equipment Scheduling
The navigation sidebar now expands by default for new users, making it easier to recognize module icons and navigate Rentman more quickly. Equipment Scheduling (Essential/Standard/Pro) Crew Scheduling (Essential/Standard/Pro) Legacy (Essential/Standard/Pro)

Bug fixes

Fixed an issue where the Serial Details tab incorrectly displayed "x days delayed" on the last project, even after the serial had been returned to the warehouse.
The availability colour indicator when planning crew members now updates correctly, immediately highlighting conflicts when a crew member is booked on another job in the project’s Crew scheduling tab.

Version 463

Improvements

Added a "Select All" option to the stock location selector for easier selection of multiple locations.Equipment Tracking

Bug fixes

Resolved an issue causing recurring "401 Authentication Required" errors when exporting invoices to Exact Online.
Fixed an issue where planned and actual costs incorrectly displayed estimated costs instead of 0€ when the crew rate was set to 0€.
Fixed a bug where the ‘Invitations’ text field had an unindicated 255-character limit, ensuring all entered text is included in the invite.

Version 462

Improvements

You can now set a default warehouse for each crew member in the ‘Crew Members’ module, which applies when booking projects, adding repairs, or creating new projects.Equipment Tracking
Additionally, a new 'Access to All Stock Locations' permission in the 'Configuration' module allows viewing projects across all stock locations, while projects in their default warehouse remain always visible.Equipment Tracking
Added tag filtering in the ‘Time registration’ module, allowing filtering of time entries by tags for easier categorisation and retrieval.Crew Scheduling
It is now possible to filter by crew tags in the ‘My Schedule’ module, allowing a clearer and more organised view in the crew selection list.Crew Scheduling
Improved combination slip template with equipment properties, allowing serial number, equipment details, and combination status to be added as variables for better tracking and clarity.

Version 461

Improvements

With this update, it is now possible to archive crew rates in Rentman, helping to keep budgeting, payroll, and profitability analysis accurate as rates become outdated.Crew Scheduling
Introducing invite template customization, enabling the creation of personalized, branded messages with flexible options for headers, data, and unique content per invitation.Crew Scheduling
Introducing a new "Days Overdue" column in the ‘Invoices’ submodule to help save time and prioritize invoices by overdue days for payment reminders.
It is now possible to edit tasks directly within the “Tasks” widget in the ‘Dashboard’ module.

Bug fixes

Fixed an issue where the crew function planning period assigned to a crew member in the project did not match the planning period in the ‘Crew Planner’ module.
Fixed a bug where the 'Linked item' information was missing in the “Task” when equipment was marked as ‘Lost’.
Resolved a bug where notes were missing when the document template was set to "Only not linked to subproject" without any subprojects.
Surface item dimensions did not appear in the database name or project view unless brackets were used. This has been fixed.
Fixed an issue where grouping and sorting in statistics were not retained after closing and reopening a report.
Resolved an issue where the select serial button did not appear initially in the ‘Warehouse’ module’s booking screen but showed up after switching tabs or statuses.
"Something went wrong" error was displayed when creating an external subrent. This has been fixed, and it is now possible to create an external subrent for all equipment.

Version 460

Improvements

Added a new export payroll option in the Time Registration Module to be able to export hours from Rentman.Crew Scheduling
It is no longer mandatory for X-Rechnung invoices to have an identification number and scheme.Quoting and invoicing

Bug fixes

Fixed an issue where the header text for the "Position numbers" column was missing in the document template.
Dragging an unscheduled function in the Crew Planner to adjust its duration now applies the correct duration.
The problem with the update equipment data modal showing wrong terminology when updating planned physical combinations is now fixed.
Now, when you update the stock of a bulk item, the total amount available in the insights tab is also updated.
The issue where the system incorrectly indicated that a serial number and its repair did not belong to the same location when creating repairs is now fixed.
The problem where dropdowns did not reposition when dragging a modal is now resolved.
Fixed an issue where creating an internal subrental incorrectly generated a project and assigned a price.
The "Location in default stock location" column now accurately displays the updated values.
Importing serial numbers with purchase dates in the future now shows the correct stock levels.
Fixed an issue where serial numbers transferred to another stock location were not displayed correctly in the stock.
Fixed an issue where creating a contact without a street name displayed an unnecessary comma.
Bulk editing crew or transport functions works properly again.
Fixed an issue where serial numbers with leading zeros (e.g., “01” to “0100”) lost the zero after saving when adding multiple serial numbers for equipment.
The equipment list field no longer jumps back up when searching for equipment and expanding combination content.
Fixed an issue where the error message indicating equipment mismatch with the project status did not account for sales items.
The problem with invoice moments 30% + 60% + 10% is now fixed.
The grid in the Finance tab of projects works properly again.
The problem with not being able to reserve certain equipment from the project’s timeline is now fixed.
Fixed an issue where sales item revenue was doubled on the revenue bar chart when the project overlapped.
Resolved an issue on the warehouse booking screen where the quantity would move when scrolling.
Resolved an issue where users without financial permissions were receiving notifications or emails about quotations and invoices.
Fixed an issue where the columns "Last Change", "Full Name (Created by)", and "Created on" in the Actual Content tab were not populating after changes were made to the content of a combination.
The problem with stock levels far in the future not showing up is now fixed.
The problem with the "To be invoiced" sub-module not loading is now resolved.

Version 459

Improvements

Implemented 2 new notifications to alert when a webhook URL becomes unresponsive due to incorrect setup or endpoint issues, helping to address the situation promptly.
The API tokens now expire after 10 years instead of 5 years. This change applies only to newly created tokens, providing longer-term access for your API integrations.
Added factor groups from the ‘Configuration’ module and equipment items to the public API.
Improved warehouse view for better clarity of combinations and their contents.Equipment Tracking
Added tooltip to show the number of items booked in and out on "On this day equipment goes out of the warehouse" in the ‘My schedule’ module for better project size and crew planning.Crew Scheduling
Streamlined the ‘Crew Planner’ module by reducing the height of function for a cleaner, more efficient layout. Event names are now in regular text (no bold), and times are displayed more intuitively, enhancing the overall visual experience.Crew Scheduling
Introducing 3 new columns in the ‘Activities’ submodule: "Registrations Status", "Difference Costs", and "Difference Time". Managers can now instantly spot discrepancies between registered and planned hours, making it easier to adjust project costs and stay on top of crew performance.Crew Scheduling

Bug fixes

"Hide equipment from subrents delivered to location" option in Document templates for "Packing list" template did not hide equipment from subrents delivered to location. This has been fixed.
Fixed issue where project progress icons were not displaying the correct value.
Resolved a bug where hovering over the note icon for availability in the ‘My Schedule’ module did not show the preview box with note and availability information.
Fixed a bug with financial widgets in the ‘Dashboard’ module displaying empty data.
Fixed issue where strikethrough text in tasks created on the web version did not display in the app.
Clicking "Inventory Count" in the ‘Equipment’ module on legacy licenses now opens a new tab and starts a new inventory count as expected.
The 'Scan Return' button in the ‘Warehouse’ module now works again.
Switching between modules no longer causes “Crew” and “Transport” details to disappear from the ‘Warehouse’ module.
Fixed a bug in the ‘Activities’ submodule where the "All Crew Members" view only displayed a partial list and prevented editing. The full list is now visible and editable.

Version 458

Improvements

In the 'Configuration' module, the "Save" button for editing user role permissions now remains fixed at the top for easier access and improved navigation.
Added a new "Total stock per stock location" column in the 'Equipment' module to display item stock quantities per stock location.Equipment Scheduling
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Bug fixes

Resolved an issue in the ‘Warehouse’ module list overview where equipment quantities did not match the displayed items, causing discrepancies in project statuses.
Fixed a bug where serial numbers were not released after a project was completed and returned, making them unavailable for reassignment. Serial numbers now become available as expected.
The invite modal in the ‘Crew planner’ now remembers the last selected setting instead of defaulting to "Draft planning."
Resolved an issue where week numbers were displayed instead of actual dates in the ‘Crew planner’ module.
Clicking "Inventory Count" in the ‘Equipment’ module on legacy licenses now opens a new tab and starts a new inventory count as expected.
The 'Scan Return' button in the ‘Warehouse’ module now works again.
Switching between modules no longer causes “Crew” and “Transport” details to disappear from the ‘Warehouse’ module.
Fixed a bug in the ‘Activities’ submodule where the "All Crew Members" view only displayed a partial list and prevented editing. The full list is now visible and editable.

Version 457

Improvements

Introducing the Warehouse Tracking Log, offering full visibility into equipment tracking, including locations, usage, and actions, to enhance inventory management and prevent loss.Equipment Tracking
Introducing history logs for equipment and contacts, providing a clear overview of changes made for easier workspace monitoring.Equipment SchedulingCrew Scheduling
You can now log lost equipment directly in the 'Lost Equipment' submodule within the 'Maintenance' module.Equipment Tracking
When filtering by stock location, it is now possible to select multiple warehouses or storage locations across all modules.Equipment Tracking
Without proper permissions, creating packing slips is not possible, and the option is hidden.
You can now mark equipment items as not transferring in Transfer projects, with adjustments made to planned quantities and stock movements. Please note, this functionality should be enabled in the ‘User role’ of the ‘Configuration’ module.Equipment Tracking
Added an internal reference field to repairs, making it easier to identify and communicate about specific repairs.Equipment Tracking
The "usageperiod_start" and "usageperiod_end" fields are now available for subprojects in the API.
The "Can contain content" option is now included in the initial equipment creation pop-up, streamlining the process of creating your combinations.Equipment Tracking

Bug fixes

Fixed an issue where certain tags couldn't be deleted.

Version 456

Improvements

Introducing the Warehouse Tracking Log, offering full visibility into equipment tracking, including locations, usage, and actions, to enhance inventory management and prevent loss.Equipment Tracking
Introducing history logs for equipment and contacts, providing a clear overview of changes made for easier workspace monitoring.Equipment SchedulingCrew Scheduling
With the new setting in the 'Configuration' module under 'Time and Location', you can set a 12h or 24h clock format for the entire workspace.
Added "Project Type" as an available property in Zapier.
Clicking on an invitation response notification now redirects you to the 'Crew Planner' module with preselected parameters based on the notification details.
The 'Open Invoices' widget in the 'Dashboards' module now specifies whether amounts are inclusive or exclusive of VAT, updates dynamically when invoices are marked as paid or externally invoiced, and provides correct redirection when clicked.
Equipment icons in the 'Warehouse' booking screen are now slightly larger for easier differentiation and improved UI clarity.Equipment Tracking
The app now displays the last project a specific serial number was planned on.Equipment Tracking
Improved equipment creation flow by including the “Can contain content” option in the equipment creation pop-up.Equipment Scheduling
The 'Save' button is now permanently visible at the top of the screen in user role settings, eliminating the need to scroll to save changes.
In the Actual Content tab, "Delete" functionality has been updated to "Remove from actual content" for clearer wording.Equipment Tracking
Improved feedback and error messages in the 'Warehouse' module for clearer communication.Equipment Tracking
The 'Invite' button is now disabled for functions in the past.Crew Scheduling
Pages that previously displayed with the wrong font in Safari have now been fixed.
The date picker in the calendar on the 'Warehouse' booking screen in the app now starts on Monday.Equipment Tracking
Updated the Project's 'Financial' tab with columns, such as "Outstanding Balance" and "Due Date".Quoting and invoicing
A reminder option is now available in the menu of invitations in the 'Crew Planner' module, allowing you to send reminders to crew members for previously sent invites.Crew Scheduling
Improved the 'Lost Equipment' submodule to directly open the serial number page when double-clicking on a serialized item, eliminating the need to manually search for the serial number. Non-serialized items will still open the equipment page as before.Equipment Tracking
The project equipment details now include a "Suppliers" section showing the number of subrented items and suppliers, making it easier to access this information directly.Equipment Scheduling
The 'Job Board' now remembers the user's last sorting preference even after leaving the module.Crew Scheduling
The default status for manually created inspections is now set to "Pending" instead of "Approved" to avoid confusion.Equipment Tracking
You can now open each equipment item directly from the "Structure" widget.Equipment Tracking
Added delivery and collection times for subrentals in the 'Warehouse' booking screen, making it easier to track when items are being delivered or available for pickup.Equipment Scheduling
When a combination is internally subrented, it is now clearly indicated on the warehouse booking screen.Equipment Tracking
Introducing a filter option for the repair list by assignee, allowing crew members to easily track their assigned repair orders and gain better oversight in the 'Repairs' module.Equipment Tracking
With this update, the contact person's function is now displayed alongside their name when selecting a client contact in a project.
Added a column to display the total amount from cancelled (sub)projects, providing an overview of missed revenue and enabling easier export for analysis.
When hovering over codes in the 'Warehouse' booking module, a tooltip now displays the full code for improved readability.Equipment Tracking
Now when multiple items are selected and bulk editing is not possible, the edit option is disabled.
Added an "Account Manager" filter to show invoices for specific account managers.
A warning is now displayed when canceling a project that has equipment already booked out in the warehouse.Equipment Tracking
Improved warning message for situations where a serial number is scanned while it is part of a sealed physical combination.Equipment Scheduling
Bulk items can now be changed to serialized items when the equipment is booked out.Equipment Tracking
Previously, shifts were not displayed in the "Time Registration" widget on the dashboard. This has been fixed.Crew Scheduling
You can now manually select a serial number when booking in the 'Warehouse' module.Equipment Tracking
Added columns for "Expiry Date of First Reminder," "Expiry Date of Second Reminder," etc., in the 'Invoices' module, allowing users to see when payment reminders were sent and when they expire.
Changes made to extra input fields are now reflected in the project's history log.
Rentman now pre-selects previously chosen settings when opening the invitation window, making it easier for crew planners to use their preferred settings.Crew Scheduling
Easily view scheduled vehicles for the project in the 'Warehouse' module with the new "Scheduled Vehicles" column.
A new "Go to Today" button has been added to quickly navigate to today’s date, offering more clarity in the 'Crew planner' module. This helps streamline resource planning and keeps the timeline clear.Crew Scheduling
The subproject's name is now displayed alongside the main project's name to reduce confusion in calendars.
Titles on 'Configuration' pages are no longer get cut off, leading to more readability and better user experience.
The 'Crew Planner' now saves the zoom level, so you no longer need to manually adjust it when returning to the 'Crew Planner'.Crew Scheduling
The 'Crew Planner' timeline now automatically switches between crew and vehicles based on the selection made in the 'Crew Planner' grid.Crew Scheduling
Now you have even more space to work with the 'Crew planner' in compact mode.Crew Scheduling
Fixed the problem were doubling clicking on a button would open the modal twice.
Now it is possible to have hyperlinks in Extra Input Fields.
Added a filter making it possible to filter your equipment list on items that have stock.Equipment Tracking

Bug fixes

The issue with not using the discount set up in a contact’s Payment tab when creating a subrental with that contact is now solved.
The issue where the default content of a combinations did not show up when a rental request (via API) was made into a project has been resolved.
The issue with CSS removing previously created properties when any change was made is now fixed.
The invoice status in the Quick Access menu now works properly again.
The problem with combination content settings not being applied, resulting in the content not showing in the documents, has now been resolved.
Fixed an issue that in rare circumstances caused the planned quantity of combination content to not be calculated correctly
“Save and open new” time registration works properly now.
It is now possible to book bulk combinations with serialized item inside in the warehouse.

Version 454

Improvements

It is now possible to view file descriptions directly when opening a file, without needing to edit it, both in the app and the web browser.
A new functionality has been added to expand or collapse all functions within a (sub)project in the 'Crew Planner' module.Crew Scheduling

Bug fixes

Fixed an issue preventing serial numbers from being booked within combinations.
Resolved an issue where project progress columns displayed text values instead of the expected icons from the project overview.

Version 453

Improvements

Improved clarity for the “Sum module” in document templates by reorganizing the line order to display subtotals, deducted invoices, discounts, and totals in a clear, logical sequence.Quoting and invoicing
Enhanced user experience across several modules by renaming "Visibility/ Make visible to crew members" to more intuitive terms like "Final planning" and "Draft planning."Crew Scheduling

Bug fixes

Fixed an issue where saving projects would sometimes time out and display an error message.
Fixed missing "Total Volume" field in ‘Data’ tab of equipment overview for accounts with Equipment Scheduling “Standard” and “Pro” licenses.

Version 452

Improvements

You can now use Extra Input Fields for Shifts. Moreover, they will be part of shift details when viewing shifts in the ‘My Schedule’ module.Crew Scheduling
Introducing a new user role permission in 'Projects' section that controls whether users can add or remove equipment once it is "Prepped" or "On Location." Editing or removing such equipment is now restricted.Equipment Scheduling
It is now possible to create a time registration based on a planned function from the ‘Time Registration’ module.Crew Scheduling
Reintroduced the ability to add remarks for all registration types in the 'Time Registration' module.Crew Scheduling
Renamed the column title "Stays in combination after emptying" in the ‘Default Content’ tab to "Remove when emptying" for improved clarity and visibility.
Added the ability to scan a code and automatically add a serial number to an inspection report.Equipment Tracking
It is now possible to access the time registration form directly from the ‘Activities’ module.Crew Scheduling

Bug fixes

Resolved an issue where the default payment term was not displayed in the ‘Contacts’ module columns.
Corrected tooltip in the ‘Warehouse’ module to accurately reflect when equipment is subrented, instead of always displaying "Only own equipment."
Fixed an issue preventing saves on new items if a file upload was still in progress.
Fixed an issue where Extra Input Fields for subprojects only appeared when accessed via the 'Crew planner' module, rather than consistently across all modules.
Resolved an issue where lengthy contact warnings were truncated by the Google Maps image in the ‘Location’ section of a project.
Fixed an issue with the 'Scan Return' feature where the project name and number were missing from the returned item overview.

Version 451

Improvements

You can now easily access “Activities” directly from the ‘Time Registration’ page, provided you have the appropriate permissions enabled for your user role.Crew Scheduling

Bug fixes

Fixed an issue that prevented the selected CSS from applying properly in document templates. The document template editor now adheres more closely to the stylesheet, so please double-check your CSS settings if you encounter layout issues.
Fixed an issue where the default payment term for a contact was not displayed in the "Contacts" module columns.
Resolved an issue where scanning multiple unplanned serialized or bulk items in the ‘Warehouse’ module incorrectly set items to "Confirmed" status instead of "Prepped."
There was an issue where renaming the "Prepped" warehouse status in the ‘Configuration’ module didn’t update in the "Project Status" column of Projects. This now displays correctly everywhere.
The price now updates correctly when editing individual digits in projects, fixing the issue where changes reverted to the old price.
Fixed a bug where automatically booking back a combination failed to update the stock location, causing location mismatch errors when editing combinations.
Assigning a crew member to a function no longer requires a manual refresh to update their view in the ‘My schedule’ module, as the schedule now updates automatically.
Remarks in the "Serial Numbers" tab now display in the selected language.
Booking nested combinations to "On Location" incorrectly adds extra equipment, which has been fixed to prevent items from being marked as extras.

Version 450

Improvements

You can now easily collapse and expand the "Extra Input Fields" section for a more streamlined view and improved navigation.
Clicking directly on a contact’s email address within a project now automatically opens your default mail app, enhancing workflow efficiency.
Reintroduced the ability to create invitations for reservations.Crew Scheduling
Visual improvements to the 'Crew Planner' module for a more organized user experience.Crew Scheduling

Bug fixes

Fixed an issue where toggling stock calculation methods without saving could result in incorrect stock values for serialized items.
Fixed an issue where physical combinations planned with fractional quantities inside virtual combinations were incorrectly calculated in the warehouse.

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