Your equipment has various tabs that contain essential information to configure. In this article, we discuss extended equipment data and advanced settings for setting up your inventory.
Data tab
Equipment
| Code | If you leave this empty, Rentman will automatically generate an equipment code. This will be shown on packing slips. |
| Folder | Choose the folder where this item should be stored. If you want to create a new folder, read our article about creating your folder structure. |
| Default equipment group | The equipment will be placed in this equipment group automatically when planning a project. |
| Country of origin | The country where the equipment was manufactured. This information is used, for example, in carnet exports. |
| Display in planner | Choose if you want to show this item when planning equipment or not. |
| Content editable in project | (Only for serialized physical combinations and virtual combinations) Choose whether you want to allow changes to the content of this combination in a project or not. |
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Location in warehouse - These locations can be shown in your database, warehouse and on packing slips.
The "Location in Warehouse" field can now remain empty for certain stock locations, providing flexibility and customization based on your specific operational needs.
Tip: To add it in the column view, search for "Location in default stock location" column in the category Equipment module.
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Rental price
- the price of your rental equipment excl. VAT.
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Subrental cost
- the price it would cost to subrent this item.
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Discount group
- Choose the discount group for this item.
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Factor group
- Choose the factor group for this item.
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Margin price
- You can internally use this data to see the margin you want to get from a piece of equipment. This data is not used in any calculation in the software.
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VAT class
- Choose the VAT class for this item.
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Ledger account
- the default invoice ledger assigned to this item.
- Length / Height/ Width - Dimension of the equipment item in cm.
- Empty Weight - This field is used to record the weight of the combination without any content inside. The total weight of a combination is the sum of the empty weight and the weight of its default content. This field is only available for physical combinations.
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Transport volume
- this volume can be automatically calculated based on the dimensions of your equipment item. -
Packed per
- this data is used to correctly calculate the transport volume of items that are packed and transported together. See the example below:
- Surface item - Check this box if the price should be calculated based on the item's surface (width x height). Simply enter the standard measurement as well as the price that goes with it. When planning your surface item on a project, a pop-up window will appear where you can enter the dimensions needed, and Rentman will calculate the price for you.
- Measuring unit - Standard quantity used to express the quantity of the item. Examples: units, pieces, kg, gallons, etc.
- Extra input fields can be used to add additional information to your equipment.
- Tasks - You can use tasks to remember or assign certain activities, for example, to clean equipment. Tasks can be assigned to specific colleagues or to everyone.
- Notes - You can use notes to save comments or to leave information for a colleague, for example, specific instructions on how to handle an item.
- Files - You can add files to an item, for example, its purchase receipt or the warranty.
It is possible to add images to the equipment items in your database, and they will be saved as files. To learn how to do it, read this article.
- External remarks - These will be shown on quotations, contracts, and invoices.
- Internal remarks - These will be shown on packing slips.
Read our article about setting up QR codes and barcodes for more information.
This tile shows if your equipment is part of a combination or is an accessory to other equipment. If the equipment has any accessories or content, that is also shown here.
Using tags, you can organize your equipment database more accurately. Read our article about organizing with tags for more information.
Other equipment tabs
- Availability and the total stock of the equipment item
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Number of items in a specific status:
- Delays
- Booked on project
- Planned on project
- Reserved for project
- In repair
- Lost -
Currently on project
- This section is divided by status, making it easy to identify delayed projects.
- Per project: You can see how many items are located on each project. -
Repairs
- For serialized items: View which serial numbers are currently in repair.
- For bulk items: See how many items are currently in repair.
Additionally, you can find out who is assigned to different repairs, making it easy for the warehouse manager to contact them. - Lost equipment
If you use the rental shop (webshop) plugin, you can choose the following options for your equipment in this tab:
- Choose whether this item/kit/case should be displayed in your rental shop
- Short description
- Long description
Read our article about the Webshop plugin for more information.