• Rental price
  Quoting and Invoicing
  - the price of your rental equipment excl. VAT.
• Subrental cost
  Equipment Scheduling Pro
  - the price it would cost to subrent this item. 
• Discount group
  Quoting and Invoicing
  - Choose the discount group for this item.
• Factor group
  Quoting and Invoicing
  - Choose the factor group for this item.
• Margin price
  Quoting and Invoicing
  - You can internally use this data to see the margin you want to get from a piece of equipment. This data is not used in any calculation in the software.  
• VAT class
  Quoting and Invoicing
  - Choose the VAT class for this item.
• Ledger account
  Quoting and Invoicing
  - the default invoice ledger assigned to this item.

• Length / Height/ Width - Dimension of the equipment item in cm.
• Transport volume
  Equipment Tracking
  - this volume can be automatically calculated based on the dimension of your equipment item. 
• Packed per
  Equipment Tracking
  - this data is used to correctly calculate the transport volume of items that are packed and transported together. See the example below: 

Example: You rent out champagne glasses by the piece. However, these glasses are always packed and transported per 10 in a crate, so the Packed Per value would be 10 in this example. The transport volume listed should be based on these 10 glasses. If you plan 11 champagne glasses on your project, the transport volume of these particular items will be automatically doubled, as you will need to transport 2 crates of 10 champagne glasses. Even though you only plan to rent out 11 glasses. Please note that this does not affect your stock availability. You still rent out 11 champagne glasses, not 20.

• Surface item - Check this box if the price should be calculated based on the item's surface (width x height). Simply enter the standard measurement as well as the price that goes with it. When planning your surface item on a project, a pop-up window will appear where you can enter the dimensions needed, and Rentman will calculate the price for you. 
• Measuring unit - Standard quantity used to express the quantity of the item. Examples: units, pieces, kg, gallons, etc. 

• Extra input fields can be used to add additional information to your equipment. 

• Tasks - You can use tasks to remember or assign certain activities, for example, to clean equipment. Tasks can be assigned to specific colleagues or to everyone.
• Notes - You can use notes to save comments or to leave information for a colleague, for example, specific instructions on how to handle an item. 
• Files - You can add files to an item, for example, its purchase receipt or the warranty.  

It is possible to add images to the equipment items in your database, and they will be saved as files. To learn how to do it, read this article. 

• External remarks - These will be shown on quotations, contracts, and invoices.
• Internal remarks -  These will be shown on packing slips.

Read our article about setting up QR codes and barcodes for more information. 

This tile shows if your equipment is part of a combination or is an accessory to other equipment. If the equipment has any accessories or content, that is also shown here.

Using tags, you can organize your equipment database more accurately. Read our article about organizing with tags for more information.