You can find details about every update to your Rentman workspace in the Rentman Changelog. To check your current version, click the help_outlineHelp Center button next to your name and select What's new.

Rentman updates are rolled out gradually across all accounts, so it may take a few days before the latest version becomes available in your workspace.

For versions 450 to 500, please check our newest Rentman Changelog.

Version 550

Improvements

• A warning now appears when you create a quotation whose expiration date falls after the project start date.Quoting and invoicing
• You can now add a Buyer Reference (such as the Leitweg ID for German B2G invoices) to invoices and contacts, and it is included in all e-invoice formats. Quoting and invoicing
• E-invoices in all formats now include the delivery date and invoicing period. Quoting and invoicing
• You can now set the seller contact (name, phone number and e-mail address) for your e-invoices under ‘Electronic invoicing’ in the ‘Configuration’ module.
• You can now cancel a running task timer, for example when you started it without linking it to a task.

Bug fixes

• Fixed an issue where you couldn’t add a time registration to a shift from the ‘Planned Activities’ submodule.
• The default contact person of a location now appears in documents the first time you generate them.
• You can now create a new tag even if its name partly matches an existing tag.
• ‘Mark as Lost and check availability’ now opens the ‘Equipment’ tab with the timeline, as expected.
• Users with the freelancer role can no longer open the license reactivation screen or see payment and company details of a suspended workspace.
• Stripe payment descriptions include the invoice reference again, so you can match payments to invoices in your accounting software.
• Tasks created through the public API can now be deleted in Rentman by users who have permission to delete tasks of others.
• The time tracker search no longer returns template tasks or tasks you don’t have permission to edit.
• The ‘To be invoiced’ list no longer selects a different project after you invoice and close a project.
• The ‘Organize’ tab is now hidden after you cancel a freemium subscription.

Version 549

Improvements

• Introducing Organize, a new product for planning pre- and post-production work. With Organize, you can create task boards for projects or teams, customize task statuses, assign tasks, set planned times and priorities, and track hours. You can also share boards with colleagues or external people, bundle tasks into services for quoting and invoicing, and import tasks from other tools. Learn more here. 
• Registered email domains can now be deleted and reused, making it easier to fix mistakes or migrate between workspaces.
• The same email domain can now be shared between multiple workspaces via an import/export flow, so users can send emails from a consistent address across all their workspaces.
• You can now export Factur-X (ZUGFeRD) invoices as PDF/A-3b compliant files, so they're accepted by e-invoicing platforms such as Chorus Pro.

Bug fixes

• Fixed a data type mismatch in Zapier.
• Fixed an error that could cause project equipment imports containing virtual combinations to fail.
• Deactivated stock locations no longer appear in filters.
• Editing the content quantity on one combination item in the warehouse module no longer overwrites the quantities on other items.
• Fixed purchase orders failing to export to QuickBooks.
• The 'Add all unplanned equipment' popup no longer closes when clicking outside it, so selections are preserved.
• XRechnung invoices no longer omit the mandatory seller and buyer electronic address, which previously caused them to be rejected by e-invoicing validators.
• The e-invoice validation panel will correctly flag a missing XRechnung electronic address before export.

Version 548

Improvements

• Introducing Extended Profiles in Rentman! Every user now has an extended global profile where they can add their skills, qualifications, experience, languages, travel details, and documents, all in one place. A new Privacy tab lets users see and manage which workspaces can access which level of their profile information. Users who want to be discoverable can opt in to CREWZONE from their account settings, which adds work preferences and marketplace visibility controls to their profile.
• You can now track invoice moments per subproject in the 'To be invoiced' submodule. Read more about it here. 
• You can now start a repair or mark a serial number as lost directly from its line in the warehouse booking screen. 

Bug fixes

• Serial numbers assigned multiple times with non-overlapping planning periods now display correctly on documents.
• Importing equipment into projects works properly again.
• The inventory count quantity now updates correctly after scanning the same serialized item a second time.
• Fixed a bug with historical missing records.
• The invoice amount now correctly includes transport function expenses.

Version 547

Improvements

• You can now choose to show either the usage period or the planning period in the project overview of the “My schedule” module, instead of only ever seeing the full planning period. 
• The default content tab now has a search bar, making it easier to find equipment inside large virtual combinations.
• The equipment group is now shown in the timeline tooltip, so you can tell which group an item belongs to when it's planned in more than one. 
• The Stripe payment page now shows the actual customer name instead of a generic placeholder.
  Notes added to a project from 'My Schedule' are now visible by default instead of being hidden until 'Schedule' visibility is selected manually.
• Client search results when adding a client to a project now show more than just the company name, making it easier to pick the right branch or location.
• You can now add group comments in the 'Additional Costs' tab, matching what was already possible in the template editor.
• Exports can now be downloaded as a CSV file, in addition to Excel.
• You can now manually reorder the options in a dropdown list for extra input fields.
• You can now include the equipment serial number's QR code on inspection documents.

Bug fixes

• Edits to an invoice template's footer or header now show up immediately in the preview, without needing to regenerate the document.
• Additional costs on a subrental are no longer dropped from the 'Subrent costs' column when the subrental's equipment price is set to €0.

Version 545

Improvements

• The Usable setting on repairs now clearly indicates that it only controls availability during the repair period, not permanently. 
• Warehouse booking now shows lost/repair status directly on equipment, including partial quantities for bulk items - so crew can see what's already been flagged instead of duplicating it. Equipment Tracking

Bug fixes

• The Zapier integration updates invoice values correctly again.
• “Total incl. VA” no longer incorrectly shows zero when creating a credit note for a canceled project and selecting the invoice moment.
• Fixed a rounding issue where 1-cent differences in VAT calculations could cause e-invoices to be rejected as invalid.
• The insurance amount in the Financial tab now updates immediately after changing the insurance percentage, without requiring a page refresh. 
• You can delete projects from the Per day overview again.

Version 544

Bug fixes

• You no longer need to refresh the page to see the latest updates in the document history after sending a document.
• Splitting off subprojects works as expected again.

Version 543

Improvements

• See what’s changed before you save - you can now get a quick overview of all unsaved changes in one place. Click the unsaved changes indicator to review your updates and make sure everything looks right before hitting save. 
• In the ‘Tasks’ module, the sidebar information has been reordered for a clearer overview.

Bug fixes

• There was an issue when renaming a time schedule entry that prevented the matching function group name from updating. This has now been fixed, so both names stay in sync.

Version 542

Improvements

• You can now open “Manage reservations” directly from the equipment item context menu. 
• Temporary items now support automatic volume calculation from dimensions, matching the behavior of physical equipment items. 
• Crew members with “Display in planner” set to 'No' no longer see the job board. 

Bug fixes

• The upload file button is now hidden from the detail panel for users who do not have permission to upload files.
• Fixed an issue where document text was cut off when generating crew planning documents.
• Pressing Enter to confirm a folder rename when managing folders now works correctly. 
• The crew planner summary badge now correctly uses the right color scheme.

Version 541

Improvements

• The “Remove when emptying” option in combination default content now clearly indicates it only applies to emptying the combination from the warehouse.
• You can now duplicate a task and open its linked item in the Tasks module. 

Bug fixes

• Fixed an issue where font sizes and formatting on packing slips were inconsistent after booking equipment.
• The Alt+F keyboard shortcut on Windows now correctly opens the search bar instead of the browser's file menu. 
• Restoring archived serialized items no longer works properly again.
• Fixed a bug where the equipment module in document templates merged items with the same name but different codes when grouped by folder structure or warehouse location. 
• The “Has not been repaired yet” filter now works correctly.
• The “Show in planner” setting is now correctly enforced, preventing crew members set to No from applying for jobs through the job board.
• Alternatives when solving shortages now show the correct badge color when available quantity is positive.
• Creating a document that requires XML works properly again.
• Converted physical combinations no longer render their content using virtual combination styling.
• Invoice file name and subject works properly again when overwriting an invoice.
   

Version 540

Improvements

• You can now hide subprojects in the My Schedule module and the project overview for a cleaner view when working with many projects. 
• Billit integration (Peppol e-invoicing) is available from August 1st for workspaces in Luxembourg and the Netherlands. 
• Introducing a new user role permission that lets workspace admins control who can view the Last Seen column in the crew members list, giving them greater control over crew privacy.

Bug fixes

• Crew members can no longer be double-planned on one function by accepting multiple invitation or reminder emails for that same function. 
• The issue with changing the font to Times New Roman in the document template editor not applying to the generated document or preview is now fixed.
• The subrent number no longer appears in front of the equipment name on purchase orders. 
• The Combination Default Content import now correctly matches equipment names.
• The Last Seen column in the crew member list now correctly reflects activity from the mobile app. 

Version 539

Improvements

• Cancelling a project now gives you a clearer, more accurate confirmation message, so you always know exactly whether your crew members have been notified by email, with no surprises.Crew Scheduling
• The 'Activities' submodule has been renamed to 'Planned Activities' for better clarity.Crew Scheduling

Bug fixes

• Fixed an issue where entering an alternative quantity for a replacement item wasn't applied once the original item was partially booked in the 'Warehouse Booking' screen.
• There was an issue where users with view-only Equipment permissions saw a blank screen when opening a combination in the 'Warehouse' module → 'Combinations'. This has been fixed.

Version 538

Improvements

• Equipment search now tolerates typos: misspelled item names still surface the correctly suggested match, with exact hits always ranked first.
• Now, pressing 'Enter' in the Equipment search field on the 'Warehouse booking screen' clears focus automatically, so a barcode scanned right after is added to the packing list instead of being pasted into the search field. Equipment Tracking

Bug fixes

• Fixed a bug where the "Planned downgrade items" modal incorrectly flagged "Subprojects out of the financial overview" for deletion, even when no license change affected this setting.
• Fixed a bug where projects created or touched by the Appsys webshop integration could throw a 'Location must be set if Location contact person set' error on save.
• Fixed a bug that could let two different contacts share the same QuickBooks customer when exporting invoices. This is now blocked.

Version 537

Bug fixes

• Fixed an issue where the Registered hours column in a project’s Crew Scheduling tab showed the internal ID.
• The “Registered hours differ by more than 30 minutes from scheduled hours” warning now works properly for shift-based time registrations. 

Version 535

Improvements

• You can now see the actual content of a combination directly from the details sidebar in the Combinations submodule of the Warehouse module, without opening the combination page.
• The warehouse scan limit bypass is now available on the web, matching the mobile app behavior. For bulk items with quantities above 4, you can manually fill in the remaining count instead of scanning each item individually.
• Tag additions and deletions are now captured in the projects and crew history logs, making it easier to track changes, including who made them and when.
• Belgian customers with 'Quoting & Invoicing' can now activate the Billit integration directly from their license page to send invoices via the Peppol network. Pricing is €7.50/month for the first 25 invoices, then €0.30 per invoice. Free until 1 August 2026. Read more about it here. 

Bug fixes

• Resolved an issue where negative quantities could be incorrectly displayed in the Confirmed column in the Warehouse module, even when items had been properly confirmed.
• Combined packing slips no longer show duplicate line items when generated across multiple projects.
• The 'Subproject / Last Change' and 'Subproject / Created on' columns in project statistics now export their values correctly.
• The issue where it was possible to remove all power users or users with configuration access from a workspace has been fixed, ensuring proper access management.

Version 534

Bug fixes

Version 533

Improvements

• When working in a project, you can now add a function to multiple function groups at once, reducing repetitive manual entry when planning large projects with recurring roles.Crew Scheduling
• You can now assign serial numbers up to the total quantity reserved from both your own warehouse and internal subrentals, making it possible to generate correct carnets when equipment is sourced from multiple sources.Equipment Scheduling

Bug fixes

• Fixed a bug where scanning items from multiple equipment groups in a single RFID scan would only book items from one group. All scanned items are now booked correctly in one scan.
• Resolved an issue where clicking the hyperlink button on a selected image in the email signature editor caused the editor to freeze. The hyperlink dialog now opens as expected, allowing users to attach a URL to an image.
• Resolved an bug where bulk content inside serialized physical combinations could get stuck "On Location" and become impossible to move or seal/unseal. Affected combinations now follow the correct booking status.

Version 532

Improvements

• Adding equipment is now easier than ever, we've fully moved to the updated modal. Learn more about how it works here.
• The "Number" column in the projects list no longer displays a thousands separator (e.g. 12345, not 12,345).

Bug fixes

Version 531

Improvements

• Introducing MCP (Model Context Protocol) (Beta), an open standard that connects AI assistants with external tools, databases, and APIs. It enables AI to automatically handle API calls and return clear, human-readable answers in Rentman. Learn more here. 
• Users will now see clearer error messages when document generation fails.
• Improved the warehouse booking screen so the seal/unseal action no longer stays focused, preventing accidental re-triggering when using a barcode scanner.
• The status of a serial number is now visible in the serial number’s page.
• Users can now open the project and related serial number/equipment item directly from the Repairs sub-module grid.

Bug fixes

• Equipment timeline no longer shows inactive stock locations when no location is selected.
• Fixed an issue where serialized equipment incorrectly showed “already booked” conflicts with unrelated serial numbers in the warehouse.
• Registering time works properly again.

Version 530

Improvements

• Users can now view more accurate partial payment data in the invoice statistics.

Bug fixes

• Fixed an issue where additional costs were not included in the total revenue in the Statistics module.
• ZUGFeRD credit notes no longer display negative net amounts.
• The issue where emailed files appeared as saved in the project’s files section is now fixed.
• Resolved discrepancies related to invoice creation timestamps.
• Fixed an issue affecting the creation of equipment tags.
• Purchase orders can now be exported even when the owner does not have edit permissions.

Version 529

Improvements

• Crew and transport grids now include a rate summary column that shows rate factors at a glance, with time-based formatting for crew and distance-based formatting for transport.
• The billing period has been added to ZUGFeRD.

Bug fixes

• The system now correctly applies all relevant calculations when the "Display every equipment item once and add quantities" setting is enabled.
• Exporting the list of “Equipment to inspect” works properly again.
• Fixed an issue where projects with Schedule disabled and Financial enabled could still appear in the calendar project overview and related equipment planning visibility.
• Users with the appropriate permissions can again select alternatives for planned equipment that has not yet been booked.
• The “Default usage period” field is now correctly handled in the ZUGFeRD XML export.
• An issue affecting cost calculations for subrentals with multiple equipment groups containing the same equipment type has been resolved.
• The rounding issue causing 1-cent discrepancies in invoice totals has been fixed. 
• The Rental Shortages report now correctly reflects available data and valid reservations for transfer projects.

Version 528

Improvements

• Improved crew selection for appointments and availability: the "Crew members" card now includes a new search option that filters by tags and folders, making it much faster to add multiple crew members at once.Crew Scheduling
• Choice values in ‘Extra input fields’ just got easier to read: values now fill the full width of the modal, and long entries can be viewed in full simply by hovering over them.

Bug fixes

• Resolved an issue where the ‘Crew Planning’ calendar stopped updating when switching weeks in the full crew- or vehicle-only view. Navigation now works correctly in all slider positions.
• Fixed a bug where letterheads with negative margin values caused document generation to fail with a "Something went wrong" error.
• Resolved an issue where estimated costs were not included in the project profit calculation when no planned costs existed. Profit is now calculated correctly in this scenario. 
• ZUGFeRD e-invoices now group items with the same VAT rate together when a forced VAT scheme is used.
• Tags assigned to a function are now correctly copied when using "Copy to multiple days."
• Fixed an issue where the same serial number could be booked twice within a single project and appear simultaneously under two different statuses. Serial numbers are now correctly limited to one status per project.
• Virtual combinations now save correctly on the first attempt after adding items to their default content.
• Fixed an issue where uploading a custom image in the new "Add equipment" modal prevented the item from being saved. Saving now works as expected.

Version 527

Improvements

• Added thumbnails to the introduction videos in the Document templates, Equipment, and Crew modules for a cleaner, more polished look.
• The Delete option is disabled on finalized invoices for accounts with immutable invoices enabled.Quoting and invoicing

Bug fixes

• Fixed a bug where users with full 'Purchase orders' permissions could not cancel a purchase order if the original creator had been deleted from the workspace.
• Fixed a bug where purchase orders could not be exported when their owner did not have edit permissions for purchase orders.

Version 526

Improvements

• Added a ‘Repairs’ tab to the ‘Serial Numbers’ detail page, enabling you to view all repairs associated with a specific serial number in one centralized location. 
• Introducing a cross-project ‘Shortages’ view, allowing you to see equipment shortages across all projects within a selected date range for improved visibility and planning. 
• Added function-based filtering to the Visual Crew Planner, enabling users to filter and combine results by function and subproject for more flexible planning. 

Bug fixes

• Fixed a bug where equipment removed from a combination would disappear from the warehouse view instead of remaining visible as standalone items.
• Resolved an issue where the Estimated costs column in Project Financials could display incorrect values by ensuring it correctly factors in the number of planned shortage items.
• Fixed a formatting bug in the ‘Projects’ module‘ -> Calculated planning period’ field of the ‘Details’ pane, where the start and end dates were displayed without proper spacing.

Version 525

Improvements

• Discover what’s coming next with ease - your public roadmap is now just a click away in the 'Help Center' widget.
• Improved 'Tax Schemes' to support three decimal places (e.g., 8.256%), ensuring compliance with US tax requirements and better alignment with North American market standards.
• Improved search functionality to support exact-match queries using double quotes, ensuring that quoted phrases are matched as a single, ordered term rather than split into individual keywords.
• Set the updated 'Add Equipment' modal as the default for all users, with the option to switch back to the previous version if needed.

Bug fixes

• Fixed a permission bug where users without finance visibility could still view 'Crew Rates/Costs' in 'Default Functions'. This information is now properly hidden based on user role settings.
• Fixed an issue in the Legacy License where the tooltip for virtual combinations was incorrect.
• Resolved a permission issue where users with view-only equipment access were still able to create equipment via the 'Serial Number' tab.
• Fixed an invoice export bug where 'TaxCodeRef' incorrectly used numeric values instead of “TAX” or “NON”, causing export validation errors.
• Fixed an issue in the 'Repairs' module -> 'History' modal where existing serial numbers were not displayed, ensuring all linked serialized equipment is now correctly shown in repair history.
• Resolved a bug with physical combinations marked as 'Content editable in project', where items appeared locked and could not be fully modified. You can now correctly adjust quantities, as well as add or remove items within the combination as expected.

Version 524

Improvements

• The crew function’s travel times are no longer overwritten by the travel times from the location when the option “Take over travel time from location” is set to No. 
• Improved the stock location filter experience across relevant modules, including clearer behavior when all or no stock locations are selected, making filtering more consistent and intuitive. In addition, the stock location filter can now be included in saved views, allowing users to store a filtered view for specific stock locations.
• Opening hours have been added to the “Contact us” section for greater clarity. 

Bug fixes

• The issue with discrepancies between the project profit displayed in the project and the statistics module is now fixed.
• Fixed an issue where “Remark to crew planner” could still appear on documents after the Crew Scheduling product was removed from a workspace.
• Contacts are no longer duplicated when exported to Exact Online.
• The issue with loading the Crew and transport tabs has now been resolved.

Version 523

Improvements

• Added an option to update project functions with the latest values from their default functions. This makes it easier to keep function details, such as rates, up to date.Crew Scheduling

Bug fixes

• Crew/transport planning documents now accurately display the relevant module information.
• The Expenses view in the Crew scheduling tab now correctly displays the relevant data when selected.
• The total sum shown for lost equipment in the document template now includes the right quantities of items marked as lost.

Version 522

Improvements

• Introducing new repair statuses: ‘In progress’, ‘Completed’ and ‘Unrepairable’ - to improve repair tracking and adding a dedicated workflow for marking items as unrepairable, allowing repairs to be closed while automatically adjusting equipment stock levels.Equipment Tracking
• It is now possible to add sale items to physical combination default content, allowing consumables such as batteries and tapes to be included in combinations and scanned as a single unit for easier preparation and handling.Equipment Tracking
• Added strikethrough styling for canceled subprojects in the 'My Schedule' module across all calendar views, including CalDAV support, to improve visibility and prevent planning confusion.Crew Scheduling
• Added Peppol BIS 3 XML file support including auto sending. Moreover, you will see a deprecation warnings for UBL.BE and UBL 2.1 across invoice export and download flows as these formats will be removed in May.Quoting and invoicing
• Improved the 'Rental Shortages' overview so that confirmed subprojects with shortages remain visible even when other subprojects are in status such as ‘Draft’, ensuring more accurate and consistent filtering behavior.Equipment Scheduling

Bug fixes

• There was an issue where the Verifactu status was not visible in the invoice list grid. This has been fixed - the current status is now correctly displayed in the overview.
• Fixed an issue where the “Email Schedule” pop-up would close when clicking outside the window and it now remains open during editing in both the ‘Crew Planner’ module and Project views to prevent accidental dismissal.
• Fixed a bug where note fields configured for a single subproject incorrectly displayed main project notes. Subproject-specific note fields no longer mirror general notes and will remain empty or hidden when no subproject is present, preventing duplicate note entries on documents.
• Fixed an issue where newly created temporary equipment was not automatically assigned to the default ledger.

Version 519

Improvements

• Updated UI colors and visual styling by introducing new colour definitions across light and dark modes, including improved contrast ratios to meet WCAG AA accessibility standards and subtle visual refinements such as adjusted colour tones, lighter typography weight, refined shadows, and updated icon sizing to enhance consistency, accessibility, and overall user experience.
• KVK search results now correctly display in the UI when data is returned by the API.
• Improved synchronization of global user address data to workspace profiles by ensuring State/Province values are correctly populated and previously retained house numbers are cleared when removed from the global profile, preventing incomplete or invalid addresses.Crew Scheduling

Bug fixes

• Fixed tax schema rate codes to correctly update when tax schemas, classes, or codes are edited.
• Fixed a bug preventing files from being attached to purchase orders sent via email.

Version 518

Improvements

• Introducing a guided equipment wizard that helps users create equipment step by step by asking simple questions and explaining key concepts along the way. An option to switch back to the previous version is also available.Equipment Scheduling
• Improved “Add equipment” options are now available in the new “Add equipment” modal, enhancing efficiency and speed when adding new equipment items.Equipment Scheduling
• Improved guidance messages in the Crew Planner timeline to indicate when additional actions are required for crew lists to be used.Crew Scheduling
• Users are now able to edit pending leave requests.Crew Scheduling
• The last used template is now remembered when creating call sheets in the Crew Planner.Crew Scheduling
• Tasks can now be searched by name, details, assignee name, linked item display name, and linked project number.

Bug fixes

• The quotation template now properly sorts functions by date.
• The save shortcut when changing account managers works properly again.
• The issue where users without permission to create appointments for all crew members could still do so via the Apple Calendar sync has been fixed.
• The issue where contact search returned no results when emailing multiple project documents has been resolved.
• The same context menu options are now available in all Project views.
• The Chorus issue has been resolved.
• New domains can be verified again.

Version 517

Improvements

• It is now possible to export Purchase Orders to your accounting software. While you can already create POs in Rentman, exporting them ensures accurate cost tracking, proper VAT handling, and seamless reconciliation.Quoting and invoicing
• To support exporting Purchase Orders, we have introduced the concept of debit ledgers, enabling Rentman to distinguish between incoming and outgoing financial transactions and correctly prepare them for your accounting workflows.Quoting and invoicing
• When customizing invitation emails, it now clearly indicates that function details are not supported for availability or reservation invitations. This helps reduce confusion when selected options don’t appear in the email preview.Crew Scheduling

Bug fixes

• Fixed an issue where serial numbers were still scheduled for future inspections after a periodic inspection was disabled for an equipment type.
• Updated the archive equipment modal to remove messaging that stated stock would be reset to zero. Archiving equipment does not modify stock levels, and the modal now accurately reflects this behavior.Fixed a bug where user roles needed the “visibility finance” permission to edit vehicles.
• There was an issue where copying files from crew member files to crew documents created invalid references. This is now fixed.

Version 516

Improvements

• When sending schedules to crew members via the ‘Share schedule’ button, Rentman now clearly indicates which notifications each recipient has enabled.Crew Scheduling

Bug fixes

• Fixed a bug in the ‘Warehouse’ module where projects could display “ghost” negative quantities in the project overview despite showing zero on the booking screen. Quantities and stock statuses now remain consistent across both views.

Version 515

Bug fixes

• Serial numbers can no longer be booked more than once in the Warehouse module.
• The issue with months displaying in the wrong language when creating an inspection has been resolved.
• The contacts’ communication log is working properly again.
• The issue with sending credit lines to PEPPOL has been resolved.
• Email sending for recently verified domains is working properly again.
• The issue causing invoices paid via Stripe to not be marked as paid in Rentman has been fixed.

Version 514

Improvements

• Users are now able to create phone number custom fields. Additionally, a phone button has been added next to phone numbers, allowing calls to be initiated directly from Rentman with a single click.
• “Internal remark” column is now automatically filled when importing equipment into projects.Equipment Scheduling
• Street numbers are no longer required for invoice XML exports (Zugferd, Factuur-x, Xrechnung, UBLs, Fattura).Quoting and invoicing 

Bug fixes

• The issue where returned equipment was incorrectly shown as "To be reserved" in the Equipment planning tab has been resolved.
• Dates now display correctly in the Crew Planner when using dual screens.
• Support for GLN (0088) has been added to PEPPOL when sending invoices.
• The tasks created in a purchase order are now properly shown in the Tasks module.

Version 513

Improvements

• Rentman now supports Labor Purchase Orders (LPOs) for crew-related costs. LPOs, a new type of purchase order, allow you to include Crew Expenses and manage labor costs independently from equipment and service purchase orders.Quoting and invoicing
• You can now disable project notes through emails via a new setting in the ‘Configuration’ module > Integrations. This setting is off by default for new accounts to help keep your account and communications more secure.
• Improved warehouse repair flow: equipment is no longer auto-returned, warnings guide handling of broken items, and a “Complete repair” button allows quick closure of repairs.Equipment Tracking
• Added the ability to restrict certain combinations from containing extra equipment, helping prevent mistakes like placing incompatible items (e.g., a mixer in a lamp case) in a combination.Equipment Tracking
• Letterhead and document preview now stay selected when changing tabs, improving workflow for multi-company or multi-template setups.
• Bulk equipment items prefill in combinations now match the correct maximum quantity based on the project plan, reducing errors when adding items.Equipment Tracking
• Updated 'Scan Return' to show accurate warehouse stock, reflecting the actual availability of equipment in the warehouse at the time of scanning.Equipment Tracking
• It is now possible to bulk edit 'Travel Time' for multiple planned crew members at once, saving time and simplifying scheduling.Crew Scheduling

Bug fixes

• There was an issue where clicking the "Save to item" button did not save the combination slip to the serial number of a combination, despite a confirmation message.
• Resolved a bug where saving a function before rates finished loading would trigger a console error.
• There was an issue causing the “Name (in database)” column to be duplicated in equipment exports. This has been fixed.
• Fixed incorrect bulk item sourcing during scan return of serialized combinations.
• Fixed inconsistent “Location in warehouse” icon behavior in the ‘Equipment’ overview.
• Fixed missing equipment location data in the “Location in warehouse” column for Legacy licenses.
• Fixed an issue in the ‘Crew Planner’ module where the “Email Schedule” invite pop-up could remain stuck in a loading state, preventing schedules from being sent.

Version 512

Improvements

• A new filter in the Crew scheduling tab inside projects allows users to view functions by crew member, making it easier to see which functions a specific person is scheduled on.Crew Scheduling
• Imports that do not specify a “type of equipment,” “physical/virtual,” or “can contain content” will now default to physical items instead of virtual combinations.Equipment Scheduling

Bug fixes

• The issue causing the equipment onboarding modal to malfunction when no Google image was found has been resolved.
• Suppliers now display correctly in the widget sidebar within the Shortages tab.

Version 510

Improvements

• 'Digital signing' and 'Email' settings are now split into two separate menus in the 'Configuration' module > Communication, making both areas easier and more intuitive to manage.
• Email deliveries just got better: you can now verify multiple domains (same verification process), helping increase overall deliverability and sending reliability.
• Improved French invoice compatibility by aligning Rentman invoices with Chorus requirements.Quoting and invoicing 

Bug fixes

• Fixed an issue in the ‘My schedule’ module where planned functions under crew members were not displayed in chronological order when viewing function details.
• There was an issue where the address search could overwrite an address copied from a global user. It is now hidden when the address form is disabled.
• Fixed an issue where exporting multiple invoices to a PDF ZIP file resulted in only a subset of the selected invoices being included.
• There was an issue when generating quotations and invoices where the thousands separator was inconsistent across columns. This has been fixed.
• The ‘Online quote’ title page was showing the workspace language instead of the document template language. This has been corrected to match the template.
• Resolved a bug in the ‘Dashboard’ module where only the first repair for an equipment item was displayed. Now all repairs across stock locations are shown.
• Fixed a bug that caused projects in the ‘My schedule’ to appear multiple times in different time slots and ensured they now display only once in the correct planning period.

Version 509

Improvements

• Improved the equipment creation experience for new customers with a redesigned modal. Learn more here.
• Imported equipment is now grouped using the import file name instead of the default "Imported equipment" group. This allows users to perform multiple imports into (sub)projects without overwriting a single group, making it easier to organize imported equipment.Equipment Scheduling
• Users can now include internal remarks in the import file when importing equipment into projects.Equipment Scheduling

Bug fixes

• The issue preventing invoices from being fully exported to ExactOnline has been resolved.
• The issue causing contact information to display out of order when exported to Xero has been fixed.
• The issue where disabling access to a module did not reset its permissions has been resolved.
• An issue affecting the “Add additional” flow in certain equipment booking scenarios has been resolved.
• The issue where items reserved from stock in combination and booked out were double-counted in inventory counts has been resolved.
• The issue that prevented duplicated projects from being saved has been resolved.

Version 506

Improvements

• Introducing the PEPPOL e-invoicing integration for Belgian workspaces. This integration enables users to send structured electronic invoices via a secure international network. The connection is handled through Billit, a certified PEPPOL Access Point, with no separate Billit account needed. Learn more here.Quoting and invoicing
• Now, when creating temporary equipment, more fields are available, including physical properties and extra input fields. Equipment Scheduling
• Users can now navigate easily from Repairs to Equipment directly by clicking on the equipment name.Equipment Scheduling
• Repairs are now more visually differentiated in the Repairs sub-module, making it easier to spot completed repairs at a glance.Equipment Scheduling
• Users can now bulk-edit Location in the warehouse field.Equipment Scheduling
• The Location in the warehouse column in the equipment overview now shows an equipment item’s location across multiple warehouses.Equipment Scheduling

Bug fixes

• Fixed an issue where clicking on a Leave request web notification did not redirect to the Leave request module.
• Projects marked as Pending now display the correct status in the warehouse booking screen.
• The AM/PM inputs in project’s time schedule now works properly.
• The crew lists in the Crew planner module no longer appear active at the same time.
• The Save button no longer disappears when using long project names, ensuring proper display on smaller screens.
• The issue that caused incorrect VAT and Total amounts when generating invoices has now been fixed.

Version 505

Improvements

• Enhanced account security with an extra protection layer. You may now see a warning if your password appears in a known data breach. Read more about it here.
• It’s now no longer possible to remove times from an equipment group when any of its items are booked out. You’ll also see a helpful tooltip explaining why this action is blocked. Equipment Scheduling

Bug fixes

• There were instances where the login screen image appeared with a long delay. To clarify this behavior, we’ve added an info note in the 'Configuration' module > 'Company details' explaining that the login screen background updates only once per hour.
• Fixed a bug where the serial number checkbox in inventory counts wasn’t properly disabled while pending, causing inconsistent behavior.
• Fixed an issue where the dotted outline around label content stayed visible after closing the editor.
• Fixed an issue where 'Planning' could not be activated when equipment was booked out, even though activation should be allowed.
• Resolved an issue where the warning “This serial number is already present inside this combination” appeared even when adding a different serial via the general add button.
• Fixed an issue where deleting default content in a combination showed an empty confirmation list instead of the item names.

Version 504

Improvements

• Renamed the “Concept” project status to “Draft” for all English-language workspaces.
• Introducing extra input fields for ‘Tasks’: workspace owners can add custom fields that show in the task modal for all user roles.
• Tasks’ assignees can now view essential project details: project title, start/end dates, account manager, client, and location, even without project-level permissions.

Bug fixes

• Fixed an issue where generating a ‘Purchase order’ slip right after creating an external subrental failed on the first attempt. It now works correctly on the first try.
• There was an issue where leave requests didn’t mark crew members as unavailable in the ‘Project timeline’ or ‘Crew Scheduling’ tab. Crew members on leave are now correctly highlighted in red across all planning views.

Version 503

Bug fixes

• The issue where the equipment status column did not update correctly for partial bookings is now fixed.
• The problem with planning alternatives inside virtual combinations not calculating correctly has been resolved.

Version 502

Improvements

• Buyer’s VAT ID has been added to ZUGFeRD.Quoting and invoicing
• Switched the “Create crew document” button to “Upload crew document” to better match common usage.Crew Scheduling
• Users now have the option to remove the PDF of quotations attached to emails. In addition, the default email for online quotes now includes the quote link and password.Quoting and invoicing

Bug fixes

• Fixed an issue where canceled and multi-day leave requests were incorrectly counted as registered hours, causing inflated totals in statistics. 
• Fixed an issue where duration was not calculated correctly when creating a default shift using AM/PM.
• Scroll actions and buttons in the document preview now work properly again.

Version 501

Improvements

• The quantity of booked-out equipment items on projects can no longer be set to zero to prevent errors. Equipment Scheduling
• Updated status colors in the Activities Module to ensure consistency across the software.Crew Scheduling
• Refined button wording for a more consistent and intuitive user experience.Crew Scheduling

Bug fixes

• Creating new tags works properly again.
• The issue causing error messages to appear in the wrong language when importing default content has been resolved.
• The issue causing online quotes created by users who were later removed from the workspace to not function properly has been fixed.